How to set up your MLA template in Word

How to set up your MLA template in Word - Formatting a...

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Unformatted text preview: Formatting a MicroSoft Word Document How to set up your MLA template in Word Use this handout to set up an MLA­formatted template for essays, quizzes, and freewrites in Louella Nelson’s English 100 course. Model your template after the Sample MLA Page Format in the Gallery in BB Vista. Here are the procedures for setting up your template: In File Menu, open a blank Word document and save it to the U­drive on campus.* Setting margins—Go to File Menu—Page Setup Go to File Menu, Page Setup. Click on Margins tab and set the margins Top, Bottom, Left, and Right at one inch: 1” . Orientation should be Portrait. Name and page numbering—Go to View Menu—Header and Footer After typing your last name and tapping space bar once in the box that opens above the text of your document, click in the toolbar above the document itself to Align Right. Next, click on the # symbol in the small header/footer box that opened. This automatically puts a header, including your last name and the page number, on the top of every page in your document. Click “close” or double­click the body of the main document to close the header/footer and return to your document. Highlight text so you can format it—Use “Select All” in an open text document 1. Place cursor at top of text, click and hold shift key, scroll to end of text, release mouse button. Text should be highlighted with black. Now you can go to Format menu and select options to set up the look of your text; or you can click in the formatting toolbar above your document to align text to the center, left, or justified right or into columns; or you can change Font and Font size from the formatting toolbar. You can also type over the highlighted text and only the new material will show in the document. 2. (Option: place cursor arrow in margin, right­click and drag mouse down to end of text; release mouse button. Text is highlighted.) Setting up the look of the document—Using Format Menu & Formatting Toolbar 1. To set up the look of the document before you have typed any text: a) Double­spacing—Go to the Format Menu; select Paragraph. In the box that opens, under Line Spacing, select Double. Click Okay. b) Font—Go to the Format Menu; select Font. Under Latin Text Font, in the drop­down menu, select Courier or Courier New (or you can type in either one). Font Style should be Regular. Size should be 12. c) Text aligned left—Use this for name, course, and date information in upper left of the document—the first four lines (not counting the header). In the Formatting Toolbar just above the document itself, run your mouse Lou Nelson/MLA Formatting in Word—English 100/2 over the icons till you see “Align Left”; click on the Align Left icon (note that the cursor blinks now at the left margin). d) Centering a title—Just below the last line of the name/course information, the title of the essay should appear. In the Formatting Toolbar just above the document itself, run your mouse over the icons till you see “Center.” Click on the Center icon. (note that the cursor blinks now in the middle of the page). Type the title. e) Indenting paragraphs—Place your cursor just below the title at the point where you will begin to type the first paragraph of the essay itself. Go to Format Menu at top of the document/screen; select Paragraph from the drop­down menu. Go to Special. Select “First Line.” Click up/down arrows till the box to the right says .5”, which tells us that the first line of every paragraph you type from this point on in the document will be indented one­half inch (correct MLA style). f) Double­indenting—This is used only when you are quoting more than four lines from a research source. In View Menu, click on Ruler if the inch­ruler is not already showing above your document. In the document at the point where you will add the material, click on Enter to make a new paragraph. Highlight the paragraph by following the instructions for Select All. Go to the Ruler and drag the tiny square box to the right one­ half inch (the text should move as you do this, but it’s still indented). To get rid of the Indent, drag over the little down­pointing arrow to align just above the square box. Now the text should align below its paragraph, indented a full inch from the left margin. 2. To set up the look of the page after you have typed a W ord document and now need to format it: a) Follow the “Select All” instructions (either option 1. or 2.). You will need to highlight only the section you wish to format together, such name/course information, or title, or body text of the essay. b) Follow the instructions for “setting up the look of the document,” including centering, indents, etc. To preview a document before printing: If you want to check to see whether your new document looks like the Sample MLA Page Format in Gallery, while your W ord document is open, click on File Menu. Click on “Print Preview.” You will see a version of the document that is exactly how it will look when printed. Once you’ve previewed the document, you can Print or Close. Clicking on Close will return you to the open document. Required Student Exercise: Set up an MLA­formatted document and save it to U­drive Set up a sample MLA­formatted document in W ord, following the directions above. *Under File Menu, click Save As. In the “Save In” drop­down menu, select the “U” drive. This template will remain on the U­drive for the semester so you can access it for quizzes and class writings. It is recommended that you also save this template on the flash­drive that you use to courier files for class workshops. ...
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This note was uploaded on 06/12/2011 for the course A 100 taught by Professor Louellanelson during the Spring '11 term at Orange Coast College.

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