b.1 - Project Management: A Managerial Approach Project...

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Project Management: A Managerial Approach Project Auditing and Closure
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Overview • Goal-based Project Outcomes • Project Audit Reports • Audit Life Cycle • Report Credibility • Revenue Reporting
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The Audit Process • Timing depends on purpose • Three Levels – general audit – detailed audit – technical audit
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Conducting a Project Audit Step 1: Initiation and Staffing Step 2: Data Collection and Analysis Step 3: Reporting
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Characteristics of Audit Leaders No direct involvement or direct interest in the project. Respect (perceived as impartial and fair) of senior management and other project stakeholders. Willingness to listen. Independence and authority to report audit results without fear of recriminations from special interests. Perceived as having the best interests of the organization in making decisions. Broad-based experience in the organization or industry.
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Project Audit Questions Did the organization’s goals change sufficiently so that the original project definition is inconsistent with the current goals? Does management still support the project? Is the project’s budget consistent with the organizational budget? Are technological,cost, and schedule risks acceptable? Is the project still innovative? Is it possible to achieve the same results with current technology faster and at lower cost without completing the project? How is the project team’s morale? Can the team finish the project successfully?
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Project Audit Questions - Continued • Is the project still profitable and cost effective? • Can the project be integrated into the organization’s functional unites? • Is the project still current? Do sufficient environmental or technological changes make the project obsolete? • Are there opportunities to use the project’s resources elsewhere that would prove more cost-effective or beneficial?
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Step 1: Data Collection and Analysis Organizational View – Was the organizational culture supportive and correct? – Was senior management’s support adequate? – Did the project accomplish its intended purpose? – Were risks appropriately identified and assessed? – Were the right people and talents assigned? – Have staff been fairly reassigned to new projects? – What does evaluation from contractors suggest? – Were the project start-up and hand-off successful? Is the customer satisfied?
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Step 2: Data Collection and Analysis Project Team View – Were the project planning and control systems appropriate for this type of project? – Should all similar projects use these systems? – Did the project conform to plan for budget and schedule? – Were interfaces with stakeholders effective? – Have staff been fairly assigned to new projects?
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b.1 - Project Management: A Managerial Approach Project...

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