Proposal ProjectPage 2Planning OverviewThis planning overview serves as a notification to the Orange County Unified School District as to how all aspects of the barbeque and raffle fundraiser being planned for the Canyon High School baseball team uniform fundraiser will be organized. The date we have scheduled this fundraiser to occur is February 29, 2020. The goal of this event is to raise $1600 for the purchase of new uniforms for the Freshman/Sophmore, JV, and Varsity teams. Many local businesses will donate goods or services to facilitate the event, the local fire department has offered the use of their picnic grove, and the school booster club has 15 members that have volunteered to assist in making the proposed event a success.The local VONS supermarket is donating burgers, hot dogs, condiments, side dishes, desserts, beverages, plates, napkins, plastic silverware, cups, tablecloths, and charcoal for use during the barbeque. The following restaurants have donated gift certificates for use as raffle items: Porky's Pizza, Yvette's Bistro, Pho Vina, Knowlwood's, and Black Angus. Family Fun Center and Cinema City Theatres have both donated family fun packs for the raffle as well. Finally, a local DJ has agreed to donate his services to provide music for this event.I anticipate that there will be close to 200 people attending this event with an initial cost of $10 for all you can eat burgers and dogs and an additional $5 for each raffle ticket. The revenue derived from the initial cost of tickets to the barbeque should be more than enough to cover the necessary uniform costs, and since I anticipate that at least half of the attendees will purchase one raffle ticket, we are projecting around $2500 in revenue. The remainder of the revenue generated after the $1600 earmarked for use to buy baseball uniforms will be turned
Proposal ProjectPage 3over to the booster club for future use to bridge budgetary shortfalls in the school's sports programs.We will advertise this event through a flyer program where the volunteers will produce flyers in the school copy room and deliver them to people's houses in the neighborhoods surrounding the school. Two of our volunteers will be responsible for flyer canvassing. We will do this for the two weekends preceding the event so that people can plan to attend if they wish and hopefully will also spread this information by word of mouth. The materials that are being provided by Vons will be picked up by booster club volunteers from the store the Friday before the event, and all perishables will be stored in the school's cafeteria walk-in refrigerator until the day of the event. The non-perishable items will be stored in the cafeteria dry storage room, and the raffle prizes will be delivered to the booster club treasurer for safekeeping until the day of theraffle.