Goddez - a) Postponement and Adjournment

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There is a difference between ‘adjournment’ of a meeting and ‘postponement’ of a meeting.    To adjourn means to defer or suspend a meeting to a future date or time, another place, or  indefinitely (sine die) or as decided by the members present at the scheduled time of the  meeting.    To postpone means to put off a meeting to a later time; defer.    The difference between adjournment and postponement is that in the former a meeting is held at  the notified date, time and place and put off to a future date, time and place, while in the latter a  meeting is put off without holding it at the notified date, time and place. b) Motion and Resolution Motion: A proposal which is officially put before a meeting and which goes through several stages  before it is accepted or defeated.  It should be carefully worded and recorded in the minutes.  The  person who suggests the proposal moves the motion.  A person who supports the motion seconds  the motion.  Meeting participants then discuss the motion in relation to why it should or should  not be supported.  The motion is then voted on and either carried or lost.   Resolution:  The term 'resolution' is usually used to indicate a written statement, prepared in advance and available to the board to review before the meeting, which the board adopts. In simple terms it is a formal pre-written statement of the motion, usually preceded by the words "Resolved that. .". Proxy A member who is unable to attend a meeting may nominate someone else (a proxy) to attend,  and/or vote in their place In camera CANDID DEBATE ON CONTENTIOUS ISSUES IS HELPFUL, NOT HARMFUL From the Latin for “in the chamber”, the term “in-camera” refers to a meeting out of the public eye. In the not-for-profit sector, in-camera sessions are employed by Boards of Directors when they wish to discuss confidential or sensitive matters with or without staff members present. The use of in-camera meetings by not-for-profit Boards varies - some meet in-camera rarely, if ever, while some take it to the other extreme, scheduling in-camera sessions during every Board meeting. Ex officio member
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Goddez - a) Postponement and Adjournment

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