original.pdf - The Project Management Course Beginner to PROject Manager Course Notes Clear your mind PM principles tools and techniques are very much

original.pdf - The Project Management Course Beginner to...

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The Project Management Course: Beginner to PROject Manager Course Notes
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Clear your mind PM principles, tools and techniques are very much based on common sense. This does not mean it is easy and you do not need good preparation to handle a project yourself. Consider most of the things as guidelines and practical lessons for you there is no formula on how best to prepare a project plan. Try not to think in absolute terms rarely there are black and white options. There are often many shades of grey in between. 3
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Definition of a Project “A project is a temporary endeavor undertaken to create a unique product, service or result.” - Project Management Body of Knowledge PMBOK Guide 5th Ed What is a Project? 4
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Characteristics of a Project Has a beginning and an end Delivers an unique output Includes complex activities Projects include complex activities, which need time for coordination. The complexity comes mainly from the fact that projects have constraints (limited time and resources) and need to deal with uncertainty (tasks to be done in the future). Each project is “unique” in the sense that it creates something never done before. Even if the output of the project is very similar to the one of a previous project, the fact that it will be at a different time with different people makes it distinct. Projects are temporary initiatives. This is the main difference between projects and the day to day normal business operations (e.g. Production, Sales, HR, Supply-chain and logistics, IT, Finance & Accounting, etc.). 5
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The Triple Constraint in Project Management Scope Time Cost There are 3 fundamental factors for each project: Scope = the sum of the activities and work to be performed, in order to reach the project goal. In other words, the scope is everything that needs to be done during the project. Time = the available timeframe given for the project to reach its goal. Cost = the resources available for the project. The three dimensions always need to be looked at together because: If a change is made to 1 of them, one or both the others will change as well Example: you are planning to build a two floor house (scope) until the end of the summer (time) and within a specific budget (cost). If things change and you decide you need three floors to be constructed (scope change), you will need more resources (cost) and most probably more time. Another example would be if you decide you need the house ready before the summer (time change). This would mean you need extra workers to complete the construction faster (cost) and/or you might need to simplify the construction - e.g. skip the interior works (scope). 6
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