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Running Effective Meetings

Running Effective Meetings - Running Effective Meetings...

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Unformatted text preview: Running Effective Meetings Running Summary Summary Team Building Problem Solving Decision Making Collecting Information Planning Goals Reaching Consensus Innovating Preparing for a Meeting Preparing Review the Agenda Look at previous meeting minutes Review with relevant notes to refresh memory Bring data or background information DON’T attend meetings that don’t require your presence DON’T insist on pursuing your personal agenda if it disrupts the meeting Meetings are held to…. Meetings Reach decisions Discuss business strategies Update the group on important projects Write, Phone, or Meet? Write, I need a permanent and precise record of the communication. The issue needs discussion. The information is detailed and complex. I need to see how the other person reacts to the information. I need an answer now. Write, Phone, or Meet? Write, The person that I am communicating with prefers to have time to think things through. I need control over the way this information is delivered. I need to give the same message to many people. Preparing to Lead a Meeting Preparing Prepare an agenda in Advance Attendees Date, time, place Objective Statement Order of Items on the Agenda Circulate in advance Meeting Leaders Meeting Ensure participants feel respected and understood Give everybody an opportunity to be heard, both negative and positive Listen with an open mind Try to build consensus when reaching decisions Meeting Leaders Meeting Assign responsibility for work to be completed after the meeting Establish clear expectations for work Finish on schedule Follow­up Follow Up Follow Following up with participants after your meeting increases the meetings effectiveness by getting commitment and motivations. Monitor results Keep person on track Offer support or help Guide in a positive way Meeting Minutes Meeting Why are meeting minutes important? Use agenda to organize your meeting minutes. Be objective Write in short simple sentences. Record decisions, recommendations and actions and who is responsible. Business Over Pleasure Business Once you become a brother, you must understand that your focus must remain on your academics, fraternal image and recruitment of new and worthy candidates. We can all party, but can we all work? Remember excuses when called upon to complete task. Business Over Pleasure Business Represent Iota properly, for it is an extension of your family, and a measure by which you are now affiliated. People will see you and Iota in the same breath. No No’s No Public Intoxication Spousal or Property abuse Drug Use Internal Strife Mismanaging Fraternal Funds Lesson Lesson I am to be an Individual before I am an Iota, but as an Iota I choose to set aside Individual exploits for the greater good. ...
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