460_Documentation_TableEntities_S10

460_Documentation_TableEntities_S10 - EASTERN PUBLISHING...

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EASTERN PUBLISHING COMPANY ACCOUNTS PAYABLE SYSTEM TABLE OF ENTITIES AND ACTIVITIES ENTITIES ACTIVITIES Manufacturing Department Supervisor 1. Realizes the need for supplies 2. Completes the two-part, sequentially numbered Purchase Requisition 3. Places one part of the Purchase Requisition in the file cabinet labeled “Pending Purchase Order” by the due date 4. Carries the original Purchase Requisition by hand to the Purchasing Agent 5. See the Purchasing Department Documentation for the detailed preparation and handling of the Purchase Requisition ___ 6. Receives a copy of the Purchase Order from the Purchasing Agent 7. See the Purchasing Department Documentation for the use of the Purchase Order ___ 8. Receives the goods, and a Receiving Report from the Receiving Clerk 9. See the Purchasing Department Documentation for the handling and use of the Receiving Report Purchasing Agent 1. Receives the original Purchase Requisition from the Manufacturing Department Supervisor 2. Logs on the computer by entering an Employee Identification Number and password to the Security Program 3. Selects “Create P.O.” from the Purchase Order program menu 4. Generates a sequentially numbered Purchase Order 5. Saves the completed Purchase Order to the “Open Purchase Order Transaction File” by Purchase Order number 6. Selects “Print P.O.” from the Purchase Order program 7. Prints three copies of the Purchase Order from the “Open Purchase Order Transaction File” on a laser printer 8. Logs off the computer 9. Sends one copy of the Purchase Order by facsimile transmission to the Vendor 1
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10. Removes the Purchase Order from the
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460_Documentation_TableEntities_S10 - EASTERN PUBLISHING...

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