MGT3201_mod2_28_july08.ppt

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Unformatted text preview: Click to edit Master subtitle style MGT3201 Applied Administration Module 2 DESIGNING OFFICE LAYOUT AND ENVIRONMENT Last session n Course overview n Defining administration n Human and Administrative functions n The virtual office n The changing office n Remote employees n Questions / Feedback from activities?? This session n Trends in the office design n Space requirements n Office design n Effective office layout n Ergonomics n Office environments n Energy management Objectives of this session n Components of physical environment. n Factors in providing office space. n Operational / economic benefits n Factors in design n Advantages / disadvantages of designs n Office relocations n Office productivity The Importance of the physical environment n The way in which space is planned, organised and used affects the productivity and morale of workers How effectively could you study in the following environment? • Desk overloaded with books/papers • You are freezing cold • There is a rock band practising next door • You are constantly interrupted by phone calls • Your chair is uncomfortable • The glare from the screen is giving you a headache The physical environment The physical environment and the admin system SAFETY ENVIRONMENT SECURITY C O L O U R S U R F A C E S NOISE CONTROL SPACE ENERGY COMMUNI- CATION SERVICES DATA INPUT INFOR- MATION OUPUT TO USER I N F O R M A T I O N P R O D U C E D PEOP LE INFORMATI ON PROCESSIN G OPERATION S EQUIPMEN T AND FURNITUR E COMMUNICATI ON SERVICES REPR O- GRAP HICS MICRO-IMAGE SYSTE MS RECORD STORAGE SYSTEMS RETRIEVA L SYSTEMS (Adapted from McBride, Kallaus and Keeling, 1993, Office Management: Principles and Practice , Thomas Nelson Australia, Figure 13.1: Administrative services model for the production of information, pp 337) Additional challenge • Ensuring workspace offered • Additional challenge for admin managers is ensuring space for remote employees (virtual offices) are • as conducive to production as possible • fulfils the organisation’s and legislative requirements. Trends in usage of office space Office space is expensive! One way of reducing the space required – ‘to move out of house’ What can we take ‘out of house’? Reducing office space n Outsourcing n Reprographics n Data warehousing n Records storage n Teleworking n people, equipment, furniture and information processing moved ‘off site’ n virtual workspaces Provision of office space –managing environmental factors n sufficient space for equipment, furniture and people n effective noise control n efficient energy usage n effective and cost efficient usage of space n effective use of lighting n effective use of colour n efficient safety measures Provision of office space - more requirements n effective security n of environment n of people n of information n provision of a productivity-enhancing environment n a pleasant stress-free atmosphere n an aesthetically pleasing appearance for workers, customers/clients Objectives of space management...
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This note was uploaded on 07/31/2011 for the course MGMT 2027 taught by Professor Shak during the Three '07 term at Queensland.

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MGT3201_mod2_28_july08.ppt - Click to edit Master subtitle...

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