WK 9 Final Project record management presentation

WK 9 Final Project record management presentation - Records...

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Unformatted text preview: Records Management Presentation Presentation Renee Richardson AXIA College of University of Phoenix Overview Overview • • • • • • • • • • Indexes for administrating health care information Centralized records management Creation of new records Straight numeric filing Permanent and temporary insertion of reports Storage of patient files Circulation and tracking of files Retention schedule File security Legal and Ethical responsibility (Green & Bowie, 2006) Introduction Introduction • What is records What management? management? • Responsibility for Responsibility managing records and information and • Properly document Properly information in time information • Not duplicating Not records records (Flickr, n.d.) Indexes for administering health care information care • Master patient index • • Identification data Record retrieval (Istockphoto, n.d.) Centralized Records Management Centralized • • One file room Responsibility for Responsibility record keeping is easily identified easily • Effective use of Effective equipment, supplies, space, and personnel is made is • Improved security (Flickr, n.d.) Creation of manual records Creation • Face Sheet • Problem oriented record • • • • Database Problem list Initial plan Progress notes (istockphoto, n.d.) Straight Numeric Filing System Straight • Office personnel can Office be easily trained be • Enhances file security • Files can be expanded Files for additional space for • Purging is easier • File numbers are File organized from lowest to highest to (Flickr, n.d.) Temporary and Permanent insertion of loose reports insertion • Clinical data • Permanent • Administrative data • Temporary Temporary • Organize loose forms Organize according to numeric filing system filing (istockphoto, n.d.) Storage of Patient Files Storage • Short Term • Two to three days • Permanent • Currently under care • Archive • Has not been used (flickr, n.d.) Circulation of records within and outside our facility outside • Automated chart Automated tracking system tracking • Providers request records Providers from their computer from • Clerks sign out patient Clerks files from file area files • Outguides are used to Outguides indicate removal indicate • Lab reports are stored in Lab an extra file cabinet an (istockphoto, n.d.) Retention schedule-destruction of records records • Archived records • • Shredding Certificate of destruction • Maintained permanently (istockphoto, n.d.) File Security File • Secure records from fire Secure or water damage or • Keep records in locked Keep file or room file • Protect records from theft • Authorized personnel Authorized in file area in • Lock file room when Lock unstaffed unstaffed • Password protect Password computers computers (flickr, n.d.) Legal and Ethical Responsibilities Legal and Ethical Responsibilities • Maintaining the Patient’s Records • Confidentiality of Information • Release of Protected Health Information • Patient access to records • Protected Health Information must be tracked (istockphoto, n.d.) Review Review • • • • • Centralized Records Management Archive files kept Five years Problem Oriented Records Straight Numeric Filing System Automated Chart Tracking System References References • ARMA (2009). What is Records Management?. Retrieved ARMA Retrieved May 24, 2009, from http://www.arma.org/pdf/WhatISRIM.p df • FotoSearch (n.d.). File Room Stock Photo & Images. FotoSearch Retrieved May 24, 2009, from Retrieved http://www.fotosearch.com/photos-images/file-room_1.html References Continued References Continued • Green, M. A. and Bowie, M. J. (2005). Essentials of Green, health information management: health Principles and Principles practices. Clifton Park, NJ: Thomson. • Istockphoto (n.d.). Photos. Retrieved May 25, 2009, from Istockphoto Retrieved http://www1.istockphoto.com/file_thumbview_approve/457238/2/istockphoto_457238_reviewing_medical_chart.jpg ...
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This note was uploaded on 08/01/2011 for the course HCA 210 taught by Professor Timbouseman during the Spring '10 term at University of Phoenix.

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