PCM-Lecture15-Meetings-Negotiations

PCM-Lecture15-Meetings-Negotiations - Project and...

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Unformatted text preview: Project and Construction Management Project and Construction Management Lecture #15 Lecture #15 Meetings and Negotiations Meetings and Negotiations Luis Prieto-Portar 2010 Meetings are the communication center of every organization. Meetings are decision bodies . The best prepared members will convince the others with better arguments than those newly exposed to the problems (some of them, ill- defined) that need to be resolved. One of the advantages of meetings is that it can bring a diversity of people, and their ideas, together to solve in-house problems. These problems can be related to design, construction or the administration of a project. meetings all ideas are permitted to be explored whereas negotiations the whole In meetings all ideas are permitted to be explored , whereas in negotiations the whole team defends a pre-agreed idea . Each member of the team directs their attention to a pre-agreed formula for success. In negotiations, any dispute can be resolved successfully if both parties are willing to negotiate in good-faith. Each party must be willing to compromise (that is, accept less than originally desired). Negotiations must be conducted following the rules of bargaining. Members must properly prepare for an excellent performance. A successful negotiation should be satisfactory to both parties, and should promote good relationships: everybody gains something ! Types of Meetings. There are two basic types of construction meetings: in-house and specific-problem . The in-house meetings are attended by members of the same firm, and involve, a) an organizational problem, b) a coordination problem, and/or c) a decision-making action. In these meetings, everybody should be encouraged to contribute ideas. he ecific roblem meetings re held between members of different firms that The specific-problem meetings are held between members of different firms that may include the owners, the designers and the contractors. This type of meeting is called to resolve a specific problem, which becomes the only item on the agenda. Most of the time this type of meeting also involves negotiations . Therefore, in this type of meeting, it is important that each firms group maintain the appearance of unity. This can only occur if the group met beforehand and clearly established their position policy, carefully prepared themselves, and rehearsed. Although there are many reasons to call a meeting, most of the reasons are listed on the next two slides. Examples of in-house type meetings: 1. Preparing a presentation to a potential client; 2. Pre-negotiation (in-house preparation); 3. Prepared for the project kickoff; 4. Establish the conceptual design; 5. Managers organization; 6. Production budget; 7. Technical (design) coordination; 8. Constructability (design-construction interface); 9. Planning and scheduling the project; Examples of construction phase meetings: 1. Pre-bid conference; 2. Pre-construction conference (for coordination and communications);...
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PCM-Lecture15-Meetings-Negotiations - Project and...

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