labqaqcmod10 - Module 10: Records Page 1 of 11 Printable...

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Print Save to File Printable View of: Module 10: Records File: Overview File: Records Overview Module 10: Archiving, Archivist, Storage and Retrieva Overview The study or contract for analyses is completed and the granting agency or customer has been given a final report summarizing the results. There are practical as well as legal reasons for saving all records concerning the project. This module describes how both paper documents and electronic records must be archived (preserved and stored so that, when needed, they can be retrieved and used). The role of the archivist and the requirements for storage and retrieval of records are discussed. Objectives At the end of this module students should: Know which items from a study are considered records Know which items from a study must be saved (archived) Understand what an archivist does Know how paper documents, electronic records, and test subjects are to be stored Know how the storage requirements for paper and electronic records differ Understand when and how records can be discarded Assignment What is the record retention law in your state and/or laboratory? If they are different how is that justified? Post your answers on the bulletin board. Records Module 10: Archiving, Archivist, Storage and Retrieva Page 1 of 11 Module 10: Records 8/2/2009 https://elearning.courses.ufl.edu/webct/urw/lc2793842980071.tp2801654586071/selectItem. ..
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File: Archiving Records Records Documents found in the workplace can be classified as: records non-records personal papers Because all records need to be archived (systematically preserved and stored, so that they can be readily retrieved and used), it is important to understand the difference between these three types of documents. Records Records can document (put into historical context) or facilitate the functioning of the laboratory and can include policies, decisions, information mandated by federal or state law or by granting agencies, minutes of meetings, and telephone logs. They also provide information about the work done in the laboratory--raw data, instrument repair, models, drafts, publications--and provide financial and legal protection for the laboratory and individuals. Non-records Non-records are documents that do not further the understanding of the work in the laboratory and/or the program. They may be copies of an original record that is archived or information sent to an interested person who is not personally involved in the work. Personal papers Personal papers are just that--papers concerned with an individual's personal business. Books and similar items purchased with personal funds (not the laboratory's) are also considered personal records. The EPA web site, "What is a Record" ( http://www.epa.gov/records/whatis/index.htm ) uses a question and answer format that helps determine the classification of a document.
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This note was uploaded on 09/01/2011 for the course VME 6766 taught by Professor Dr.grundmann during the Spring '09 term at University of Florida.

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labqaqcmod10 - Module 10: Records Page 1 of 11 Printable...

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