Meetings and Conventions Exam 1

Meetings and Conventions Exam 1 - Meetings and Conventions...

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Meetings and Conventions Exam 1 Location and Site Selection When determining the destination you must consider o Program knowledge (purpose/objective, attendee mix, resources available) o Budget Considerations o Geography and weather o Meeting needs of certain people Where to go to look for site o o Trade publications o Other associations o Internet o Chamber or commerce o Hotel Chain Offices What you need to know about the location o Avaliablitiy of facilities o Transportation o Weahter o Cooperative Attidute of Area o Avaliability of Special Requirements o Others that have met there Inspection trips o Ask (use an RFP)- ask if you can visit o Tell- tell them when you are coming o Advance Notice- let them know way in advance
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o Meetings- meet w/ manager, cook, decorator o Plan Enough time- stay overnight While on the location o Meet with another planner…call someone in the area o Use local transfers o Observe the whole daily cycle o Visualize your group in the house o Observe the guests o Compare sites o NEGOTIATE while you are on-site Food and Beverage If the quality of the food is important do not be cheap. It is not worth it
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Meetings and Conventions Exam 1 - Meetings and Conventions...

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