Lesson 20 Basic Correspndence

Lesson 20 Basic Correspndence - Basic Correspondence Basic...

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Unformatted text preview: Basic Correspondence Basic Slide 2 © 2001 By Default! Learning Objectives The student will know and be able to apply the rules of Basic Naval Correspondence. The student will know local expectations for correspondence. A Free sample background from www.pptbackgrounds.fsnet.co.uk Slide 3 © 2001 By Default! Importance of Correspondence Clear concise directions down chain of command. Avoidance of misunderstandings. Response to tasking from supervisor. A direct reflection of your professionalism. – Check carefully for proper format. – Check carefully for spelling and grammatical errors. A Free sample background from www.pptbackgrounds.fsnet.co.uk Slide 4 © 2001 By Default! Types of Naval Correspondence Naval Messages (covered in depth in the Leadership & Ethics/Senior Seminar course) Formal Letters Memorandums Electronic Mail – Less formal modern communication method. – Open with rank and name of individual. A Free sample background from www.pptbackgrounds.fsnet.co.uk Slide 5 © 2001 By Default! Types of Naval Correspondence – Close with appropriate salutation. • Respectfully: Abbreviated R/; used for same or lesser ranked personnel. • Very Respectfully: Abbreviated V/R; used for higher ranked personnel. • For non-DoD civilians, consider using “Sincerely” to avoid confusion with standard abbreviations above. – Still requires proper military etiquette. A Free sample background from www.pptbackgrounds.fsnet.co.uk Slide 6 © 2001 By Default! Naval Message R 242326Z APR 07 CNO WASHINGTON DC TO NAVADMIN NAVADMIN @ AL NAVADMIN(UC) NAVADMIN UNCLAS SUBJ: REQUIREMENT FOR OFFICER PHOTOGRAPHS IN THE OFFICIAL MILITARY PASS TO OFFICE CODES: FM CNO WASHINGTON DC//N1// TO NAVADMIN UNCLAS//N01070 NAVADMIN 103/07 MSGID/GENADMIN/CNO WASHINGTON DC/N1/APR// SUBJ/REQUIREMENT FOR OFFICER PHOTOGRAPHS IN THE OFFICIAL MILITARY PERSONNEL FILE MAINTAINED MSGID/GENADMIN/CNO ON THE ELECTRONIC MILITARY PERSONNEL RECORDS SYSTEM // REF/A/MSG/CNO WASHINGTON DC/081837Z SEP 05/ AMPN/REF A IS NAVADMIN 224/05 ELIMINATING THE OFFICER PHOTOGRAPH REQUIREMENT.// ELIMINATING PAGE 02 RUENAAA7334 UNCLAS RMKS/1. THIS NAVADMIN ANNOUNCES THE REINSTATEMENT OF THE REQUIREMENT FOR OFFICER PHOTOGRAPHS IN THE OFFICIAL MILITARY PERSONNEL FILE (OMPF) MAINTAINED ON THE ELECTRONIC MILITARY PERSONNEL RECORDS SYSTEM (EMPRS) AND CANCELS REF A. THIS INITIATIVE WILL REEMPHASIZE THE INTEGRAL ELEMENTS OF MILITARY BEARING AND PHYSICAL FITNESS TO SERVICE (EMPRS) PROFESSIONALISM. THIS POLICY WILL ALIGN MILITARY BEARING, PHYSICAL FITNESS/APPEARANCE AND OVERALL SERVICE PROFESSIONALISM WITHIN DON. PROFESSIONALISM. 2. MILPERSMAN 1070-180, REVISED APRIL 07, RE-ESTABLISHES THE REQUIREMENT FOR ALL OFFICERS TO SUBMIT COLOR PHOTOGRAPHS FOR INCLUSION IN 2. THEIR OMPF. OFFICERS WHO DO NOT HAVE A PHOTOGRAPH IN THEIR CURRENT GRADE IN EMPRS MUST SUBMIT A PHOTOGRAPH BY 30 SEP 07. THEIR 3. OFFICERS ARE RESPONSIBLE FOR OBTAINING PHOTOGRAPHS FROM NAVY OR DOD FACILITIES, IF AVAILABLE. WHEN UNAVAILABLE, OFFICERS ARE 3. AUTHORIZED TO USE COMMERCIAL SOURCES. WHEN CIRCUMSTANCES PREVENT THE USE OF NAVY/DOD FACILITIES OR COMMERCIAL SOURCES, OFFICERS MAY SUBMIT ANY COLOR PHOTOGRAPH THAT COMPLIES WITH THE REQUIREMENTS OUTLINED IN THE MILPERSMAN. PHOTOGRAPHS MUST BE AFFIXED TO NAVPERS NAVPERS 1070/884 WHEN SUBMITTED. REFER TO MILPERSMAN 1070-180 FOR AMPLIFYING GUIDELINES. PAGE 03 RUENAAA7334 UNCLAS 4. DIGITAL PHOTO SUBMISSIONS ARE THE PREFERRED LONG-TERM SOLUTION, BUT UNTIL FUNDING AND TECHNICAL REQUIREMENTS HAVE BEEN 4. FULLYDEVELOPED, THESE INTERIM PROCEDURES WILL ENSURE OFFICER PHOTOGRAPHS ARE IMMEDIATELY AVAILABLE. FULLYDEVELOPED, 5. REQUEST WIDEST DISSEMINATION TO ENSURE COMPLIANCE BY 30 SEP 07. 6. POINT OF CONTACT IS COMNAVPERSCOM (PERS-312E) AT (901)874- 3496/3407/DSN 882. 7. RELEASED BY VADM J. C. HARVEY, JR., N1. BT #7334 NNNN A Free sample background from www.pptbackgrounds.fsnet.co.uk Slide 7 © 2001 By Default! Memorandum Most common – Memorandum for the Record • Internal document to record supporting information in Internal record that is not recorded elsewhere. record – Telephone conversations – Results of meetings – Printed “From-To” Memorandum • Used to communicate informally to your activity. May Used be handwritten. be A Free sample background from www.pptbackgrounds.fsnet.co.uk Slide 8 © 2001 By Default! Memorandum – Letterhead Memorandum • When direct liaison with individuals outside of your activity is authorized, the letterhead memorandum may be used to correspond on routine matters that neither make a commitment nor take an official stand. • For example: You have been appointed chairperson of a committee and need to correspond with other members of the committee outside your activity. A Free sample background from www.pptbackgrounds.fsnet.co.uk Slide 9 © 2001 By Default! Point Paper Use the Point (Talking) Paper to provide a stand alone document in presenting essential elements of a subject. It serves as a readily available source of condensed, factual information On topical subjects. Used to fix a problem out of your pay grade. A Free sample background from www.pptbackgrounds.fsnet.co.uk Slide 10 © 2001 By Default! Examples Main reference: SECNAVINST 5216.5 A Free sample background from www.pptbackgrounds.fsnet.co.uk ...
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