Week 2 - Problem 3-12(a Or iginal Sales I nvoice 5 Copies...

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Unformatted text preview: Problem 3-12 (a) Or iginal Sales I nvoice 5 Copies Sales I nvoice (b) Cr edit Sales I nvoicing File * * This can be a permanent manual file of documents or an online file digitally storedA different storage symbol applies if digital (c) Set of Tr ansact ions Bat ch Cont r ol T ape (d) Sour ce D ocument Applicat ion (e) (f) Company 4 Cust omer L et t er s I nput Device Customer M ail * do not have symbol for envelope Pr ocessing Funct ion M ast er File Collection Agency Collect ion Effor t s Repor t ing M anual Review From Supplier Physical I nspect ion Incoming Damaged Outgoing I had to draw these because Office 2007 doesn’t have many of these symbols (g) Time Car d Dat a Ent r y Ter minal St or ed Time Car d Dat a Pr ocessing H ar dwar e/Soft war e Time Car d Dat a Ent r y Ter minal St or ed Time Car d Dat a Time Car d Dat a Ent r y Ter minal Disket t e Pr ocessing H ar dwar e/Soft war e (h) (i) (j) The flow chart should use on page and off page connectors as well as annotation symbols such as below in order to help simplfy Dept. 1 Sour ce D ocument Applicat ion Dept. 2 Sour ce D ocument Applicat ion Dept. 1 Sour ce D ocument Applicat ion Dept. 2 Sour ce D ocument Applicat ion Copies (k) Pr ocessing H ar dwar e/Soft war e Dept. 3 Sour ce D ocument Applicat ion Dept. 4 Sour ce D ocument Applicat ion Physical File Physical File L edger Problem 3-13 Individual Store 2 Copies GRF Central Warehouse 1 Copy GRF A/P Department Vendor 1 Copy GRF 2 Copies GRF 1 Copy Physi cal File 1 Copy Physi cal File PO 3 Copies PO PO 1 Copy Physical File Case 3-23 Employee GRF Ent r y int o Syst em 3 Copies PO Cr eat e PO Pur chasing D ept . Copy Receiving & A ccount ing Dept . Copy Supplies Received Ver ify Or der PO Ent r y int o Syst em I nvoice Supplier 2) I ssue Check Systems flowcharts are valuable because they provide an overview of all the processes, steps, an and the communication/document flow from its inception to its termination points. It can help as a underpayment and bottlenecks. A flowchart also helps to maximize efficiency. n Effor t s r t ing Damaged Outgoing Pr ocessing H ar dwar e/Soft war e Pr ocessing H ar dwar e/Soft war e Pr ocessing H ar dwar e/Soft war e s below in order to help simplfy understanding: Physical File PO 3 Copies PO Fax or Phone Or der t o Suppl ier Supplier Pur chasing D ept . Copy Account i ng Dept . Copy A ccount i ng Dept . Copy I nvoice e processes, steps, and the interactions between departments, personnel points. It can help as a troubleshooting aid on matters of overpayment, ...
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