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Odom_Ch_3 Retention of Health Records.lecture notes

Odom_Ch_3 Retention of Health Records.lecture notes - 1 ©...

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Unformatted text preview: 1 © 2007 Documentation for Medical Records Chapter 3 Principal and Ancillary Functions of the Healthcare Record – Retention of Health Records Lecture notes © 2007 2 Retention of Health Records • State and federal laws key • Statute of limitations a guideline • AHIMA recommends permanent retention of: – Master patient index – Register of births – Register of deaths – Register of surgical procedures © 2007 Destruction of Health Records • Why destroy records? – Retention period has ended – Space limitation for paper and film – Protection of confidentiality • Creation of an abstract, patient notification may be required prior to destruction • Records involved in open investigations, court cases, audits should not be destroyed. 3 © 2007 4 Destruction of Health Records, cont. Methods: • Paper documents: burning, shredding, pulping, and pulverizing • Micrographic film: recycling and pulverizing • Optical disks: pulverizing • Electronic documents: magnetic degaussing (demagnetizing) • Magnetic tapes: magnetic degaussing (demagnetizing) © 2007...
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Odom_Ch_3 Retention of Health Records.lecture notes - 1 ©...

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