Guidelines for good meetings

Guidelines for good meetings - Fill the key meeting roles...

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Guidelines for good meetings
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Prepare for the meeting Use agendas send an agenda for each meeting agendas should include Purpose of the meeting Topics to be covered with brief description Lead person for each topic to be covered defined Time estimates for each topic Methods that will be used General discussion, vote, List desired outcomes
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Warm up. Schedule 5 minutes at the beginning of your meeting to get focused on the meeting. Spend the time visiting, checking in with one another, and mentally preparing for the task at hand. Review the agenda before you begin Add or delete items as necessary Modify time estimates as necessary Evaluate your meeting when you are finished
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Start on time Start your meeting at the schedule time whether all members are present or not
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Unformatted text preview: Fill the key meeting roles • Facilitator – opens and closes meeting, reviews agenda, makes sure notes are taken, moves through agenda, keeps team focused, facilitates discussion and manages participation • Timekeeper – keeps track of time during meetings, alters team when time for an item is up, keeps team on track with goals • Notetaker – records key topics, points raised during discussion, decisions made, action items, who will do what when, and items to be discussed at a future date. Posts minutes to blackboard as soon as possible after meeting. Improve the meeting process • Review your processes in the last few minutes of the meeting. • Discuss ways to improve future meeting performance....
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This note was uploaded on 10/16/2011 for the course COMMUNICAT 278 taught by Professor Casper during the Spring '11 term at Boise State.

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Guidelines for good meetings - Fill the key meeting roles...

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