Chapter 9 PM PPT - Chapter 9 Managing the Office and Reports Learning Objectives x List five office files that should be maintained x Name software

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Chapter 9 Managing the Office and Reports
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Learning Objectives List five office files that should be maintained Name software functions and discuss when to use Draw flowchart for management organization Differentiate between direct and indirect costs List different types of management fees Explain importance of cash flow report, P&L, and operating budget Identify various tax records Differentiate among various insurance requirements Summarize methods of determining profitability
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Establishing the Management Office Location and Layout Varies with the scope of the operation Usually in less desirable locations in the building Office Design Should be attractive, affordable, tasteful, uniform in style and well arranged
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Establishing the Management Office Files - 5 general filing categories Lease Files General Correspondence – contain all communications with tenants Work Order Bids – estimates should be saved for future use Financial Files – check registers, disbursement records, budgets, income & expense reports (should be retained for duration of the management operation) Permanent Files – management agreement, mortgage & title information, labor contracts, legal description, insurance information
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Establishing the Management Office Equipment Office can not run with out the use of basic office equipment
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Computers and Property Management Hardware Computers Printers Warranties Software Should research before purchasing
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Computers and Property Management Basic Software Functions Data Sharing Word Processing Spreadsheet Financial Record Keeping Tracking Maintenance Internet Local Area Network (LAN) – way for users in the same office to share data
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Staffing the Management Office Property Management Executive Property Supervisor (Field Manager) On-site Manager and Building Personnel Purchasing Agent Office Manager (Comptroller) Cashier-Bookkeeper Clerical Personnel Branch Offices Licensing Mergers
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This note was uploaded on 10/10/2011 for the course REAL ESTAT 101 taught by Professor Green during the Spring '09 term at Irvine Valley College.

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Chapter 9 PM PPT - Chapter 9 Managing the Office and Reports Learning Objectives x List five office files that should be maintained x Name software

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