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Unformatted text preview: Progress Reports 11/8/08 6:34 PM Progress Reports Related Links:
Writing Exercises Once you have written a successful proposal and have
secured the resources to do a project, you are expected to
update the client on the progress of that project. This
updating is usually handled by progress reports, which can
take many forms: memoranda, letters, short reports, formal
reports, or presentations. What information is expected in a
progress report ? The answer to this question depends, as
you might expect, on the situation, but most progress
reports have the following similarities in content:
1. Background on the project itself. In many instances,
the client (a manager at the National Science
Foundation, for instance) is responsible for several
projects. Therefore, the client expects to be oriented
as to what your project is, what its objectives are,
and what the status of the project was at the time of
the last reporting.
2. Discussion of achievements since last reporting.
This section follows the progress of the tasks
presented in the proposal's schedule.
3. Discussion of problems that have arisen. Progress
reports are not necessarily for the benefit of only the
client. Often, you the engineer or scientists benefit
from the reporting because you can share or warn
your client about problems that have arisen. In some
situations, the client might be able to direct you
toward possible solutions. In other situations, you
might negotiate a revision of the original objectives,
as presented in the proposal.
4. Discussion of work that lies ahead. In this section,
you discuss your plan for meeting the objectives of
the project. In many ways, this section of a progress
report is written in the same manner as the "Plan of
Action" section of the proposal, except that now you
have a better perspective for the schedule and cost
than you did earlier.
5. Assessment of whether you will meet the objectives
in the proposed schedule and budget. In many
situations, this section is the bottom line for the http://www.writing.eng.vt.edu/workbooks/prog.html Page 1 of 2 Progress Reports 11/8/08 6:34 PM client. In some situations, such as the construction of
a highway, failure to meet the objectives in the
proposed schedule and budget can result in the
engineers having to forfeit the contract. In other
situations, such as a research project, the client
expects that the objectives will change somewhat
during the project.
For an example, see the following progress report. Last updated 07/04
http://writing.eng.vt.edu/ http://www.writing.eng.vt.edu/workbooks/prog.html Page 2 of 2 ...
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This note was uploaded on 10/19/2011 for the course CHEM 197 taught by Professor Bonk during the Summer '11 term at Duke.
- Summer '11