AIS Study Guide

AIS Study Guide - 07:04 Chapter1System,Data,Datainformation

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07:04 Chapter 1- System, Data, Data information Information is data that have been organized and processed to provide meaning to a  user Characteristics  that make info meaningful and useful  Reliable-free from error or bias Complete-doesn’t omit important info Timely-provided in time to make decisions Understandable- presented in a useful and intelligible format Verifiable- 2 people would produce same info Accessible- available when needed and in format they can use What is an AIS A system that collects, records, stores, and processes data to produce info for decision  makers Components People, procedures and instructions, data, software, info technology infrastructure,  internal controls and security measures Value chain (not main focus, good to know, not a question) 5 primary 4 support Why do we have an AIS/whats so important about it Collect and store data about organizational activities, resources, and personnel Transform data into info for decision making
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Provide controls to safeguard assets Value of Information/ What info do we produce Improving quality and reducing costs of products or services Improving efficiency Sharing knowledge Improving efficiency and effectiveness of supply chain Improving internal control structure Improving decision making Decision structure Structured decisions- routine, decisions that can often be automated Semistructured – incomplete decision making rules, cannot be fully automated, often  supported by computer based aids Unstructured – nonroutine, require considerable judgment, can be supported by  computer based decision aids Which type of decisions can you program into an AIS Structured decision (credit limit is XX so if order exceeds, accept/reject= structured) Chapter 2 Whats a transaction? A transaction is an agreement between 2 entities to exchange goods or services or any  other event that can be measured in economic terms by an organization (Ex. Selling  goods to customers, buying inventory from suppliers, and paying employees) (give-get  exchange) Ais mainly captures transactions- multiple types Major steps in data processing tied to transactions Data input (source documents, turnaround documents, source data automation)  3 facets of business activity: activity of interest, resources affected, people
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Data Storage, data is organized and processed (general ledger/subsidiary ledgers, audit  trail) Chart of accounts (where to code transactions to) Field vs. Record- field is an attribute, a record is multiple attributes about one item Update Process Creating, Reading, Updating, and Deleting(CRUD) Output- used to make decisions (Documents and Reports)
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AIS Study Guide - 07:04 Chapter1System,Data,Datainformation

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