Business Processes and AIS Data (Part 2)

Business Processes and AIS Data (Part 2) - ACCT 404...

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1 Janice H. Fergusson, CPA Lecturer ACCT 404 Accounting Information Systems ACCT 404 Accounting Information Systems
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2 Business Processes and AIS Data (Part 2) Business Processes and AIS Data (Part 2) What’s Inside: Transaction Cycles Basic File Concepts Organization of Data in a Computer System Use of Master Files and Transaction Files What’s Inside: Transaction Cycles Basic File Concepts Organization of Data in a Computer System Use of Master Files and Transaction Files
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Role of Accountants in AIS Evaluators Designers
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Accountants need to understand… Company’s business processes How data are organized to support processes Acquisition (purchasing) cycle Conversion cycle Revenue (sales) cycle Understanding transaction cycles helps accountants ask the right questions when learning about an accounting system.
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Business Processes and Events Guidelines for recognizing events: 1. Recognize first event when person/department within organization becomes responsible for an activity 2. Ignore activities that do not require participation by an internal agent 3. Recognize new event when responsibility is transferred from one internal agent to another 4. Recognize new event when process has been interrupted and resumed later by same internal agent
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Business Processes and Events Guidelines for recognizing events, continued: 4. Recognize new event when process has been interrupted and resumed later by same internal agent 5. Use event name and description that reflects broad nature of event Continuing after an interruption – Common Ways: Person/organization outside company initiates the continuation of the process Process continues at a scheduled time
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Organizing Data in an AIS (manual system) Source documents Journals General ledger Subsidiary ledgers
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Business Processes and AIS Data (Part 2) - ACCT 404...

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