RFP_Template 1 - Request for Proposal Template Introduction...

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Request for Proposal Template Introduction: How to Use This Template A Request for Proposal (RFP) is a formal invitation issued by a business or agency requesting interested vendors to submit written proposals meeting a particular set of requirements. If interested in bidding for the project, vendors respond with a description of the techniques they would employ to meet the requirements, a plan of work, and a detailed budget for the project, along with supporting information. An RFP may form part of the final contract once negotiations between the enterprise and the vendor are completed. To use this tool, simply fill in the blanks provided or amend the text in dark grey indicated by square brackets. When complete, be sure to delete any introductory, instructional, or example text in dark grey and convert all remaining text to black. [Company Name] Request for Proposal for a [System Type] [RFP ID] [Date of Issue] Page 1 Info-Tech Research Group
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Table of Contents I NTRODUCTION : H OW TO U SE T HIS T EMPLATE .................................................................................................... 1 1STATEMENT OF WORK ................................................................................................................................ 3 1.1P URPOSE .................................................................................................................................................... 3 1.2C OVERAGE & P ARTICIPATION ....................................................................................................................... 3 2GENERAL INFORMATION ........................................................................................................................... 3 2.1O RIGINAL RFP D OCUMENT ......................................................................................................................... 3 2.2T HE O RGANIZATION .................................................................................................................................... 3 2.3E XISTING T ECHNOLOGY E NVIRONMENT .......................................................................................................... 4 2.4S CHEDULE OF E VENTS ................................................................................................................................. 4 3PROPOSAL PREPARATION INSTRUCTIONS ........................................................................................ 4 3.1V ENDOR S U NDERSTANDING OF THE RFP ...................................................................................................... 4 3.2G OOD F AITH S TATEMENT ............................................................................................................................ 4 3.3C OMMUNICATION ........................................................................................................................................ 5 3.4P ROPOSAL S UBMISSION ................................................................................................................................ 6 3.5C RITERIA FOR S ELECTION ............................................................................................................................. 6 3.6S ELECTION AND N OTIFICATION ..................................................................................................................... 7 4SCOPE OF WORK, SPECIFICATIONS & REQUIREMENTS ............................................................... 7 4.1 F UNCTIONAL R EQUIREMENTS ....................................................................................................................... 7 4.2 T ECHNICAL S PECIFICATIONS ........................................................................................................................ 8 4.3 E NGAGEMENT M ETHODOLOGY ..................................................................................................................... 8 5VENDOR QUALIFICATIONS & REFERENCES ...................................................................................... 8 6BUDGET & ESTIMATED PRICING ............................................................................................................ 9 6.1 E STIMATED C OSTS ..................................................................................................................................... 9 7ADDITIONAL TERMS & CONDITIONS .................................................................................................. 10 7.1 P ERSONAL I NFORMATION ........................................................................................................................... 10 7.2 N ON -D ISCLOSURE A GREEMENT ................................................................................................................. 11 7.3 C OSTS .................................................................................................................................................... 11 7.4 I NTELLECTUAL P ROPERTY .......................................................................................................................... 11 7.5 R ESPONDENT S R ESPONSES ....................................................................................................................... 11 7.6 G OVERNING L AW .................................................................................................................................... 11 7.7 N O L IABILITY ......................................................................................................................................... 11 7.8 E NTIRE RFP ........................................................................................................................................... 12 8VENDOR CERTIFICATION ........................................................................................................................ 12 SCHEDULE “A” NOTICE OF INTENTION ............................................................................................... 14 Page 2 Info-Tech Research Group
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1 Statement of Work 1.1 Purpose The purpose of this Request for Proposal (RFP) is to invite prospective vendors to submit a proposal to supply [Hardware/Software/Service] solution to [Organization Name] . The RFP provides vendors with the relevant operational, performance, application, and architectural requirements of the system. 1.2 Coverage & Participation The intended coverage of this RFP, and any agreement resulting from this solicitation, shall be for the use of all departments at [Organization Name] along with any satellite offices. [Organization Name] reserves the right not to enter into any contract, to add and/or delete elements, or to change any element of the coverage and participation at any time without prior notification and without any liability or obligation of any kind or amount.
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