Project G3 Write Up

Project G3 Write Up - Vanessa Reapor IT 371, Section...

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Unformatted text preview: Vanessa Reapor IT 371, Section 03 March 12, 2011 Assignment G3 Dr. Chang Project Manager Execution Plan As a chosen Project Manager for “Race of the Mustangs,” I have devised an intricate plan for the success of my team into five phases: a meet and greet phase, a general meeting phase, department meetings phase, action speak louder than word phase and a judgment phase. Phase 1: Meet and Greet + Communication + Motivation = Success Once I receive the list of my team members, and finally meet them we will do a quick icebreaker of introductions and getting to know one another games. This is important to do immediately at the beginning because it will create an open environment of communication, trust and the creation of personal bonds. At this time, I will also introduce myself as their Project Manager. I will tell them my prior experience of a similar project—building a Wind Resistant Tower in Business 387 Organizational Behavior where my team and I won the entire competition not just because of our execution, but our effective communication. This will then lead to my emphasis on the power of communication and its utmost necessity! Then I will stress the importance of maintaining motivation and group morale because without both our group can easily fail and/or stray away from our overall goals. Proving, meet and greet plus communication plus motivation undoubtedly equals success. Phase 2: General Meeting After the fun and games, the business will finally begin! In this general meeting, I will explain the entire assignment: to build a wind resistant tower and its six requirements to my team of engineers, accountants, logistic experts. The first requirement of height—which is 23% of the overall grading—states the higher towers have better signal. I will emphasize to the engineers that building the tallest structure doesn’t necessarily mean it will be the best. From my prior experience, a lot of the towers that were too tall didn’t pass the first wind resistance test, which is the second requirement of 22%. I will explain that we will be judged on how well our tower stands for at least five seconds on various strength levels of wind. If the tower obviously falls, we will not receive any points for the wind resistance section, but not to worry because each group is allowed three trials for each position. The third factor we will be judged on is stability, which is 17% of the overall grading. Judges will be taking into account of how far the tower can tilt before it ultimately collapses through the equation of: tilt angle = tan ­1 h/w. Other then stability, wind resistance and height, our group will be judged on aesthetic and is 12% of the point system. Aesthetics and the creativity aspect may not seem important, but from my past experience this is the portion that boosted points for other teams. However, it is easy for our group to solely focus on the outer appearance of the project. I will tell my group that looks only get you so far, and isn’t everything. Finally, the last two requirements are cost and time—16% and 10% of the overall grading. Like everything in life, there is a cost and a set time to our project. The judges will consider the overall cost of our tower and the time it took our group to construct. Phase 3: Department Meetings Following the General Meeting, I will break up the group into their specialized departments of accounting, engineering and logistics to effectively use our limited time. In this phase, I will assign each group a specific task or tasks to complete before we are all eligible to move forward into the next phase. Since I am the chosen Project Manager, I have opted out of working with one group. Instead, I have decided to oversee each department, and help them if necessary. Accounting Team ­ I will present the excel sheet that the judging department provided. There task is to draft a complete spending budget. I will advise them to provide a cushion just incase we go over the designated amount or need to spend more money on a specific area. Engineering Team ­ I will encourage this team discuss an overall theme for our tower. Hopefully, this will provide them inspiration and guidance for different tower models. Once a tower theme has been decided, they will then draw rough sketches of their ideas, but keeping in mind the requirements such as height and aesthetic. Logistics Team ­ This department will plan how we will transport the tower from Point A to Point B and gather the tower building materials/resources. Also, once the accounting team has drafted a budget, this team will analyze it thoroughly. Once the budget has ran through their approval as well as mine, they will communicate to the engineering team of how much money they can allocate for the tower. After each department meeting of 20 minutes, each team will quickly present their findings and conclusions. This is necessary for many reasons: to be on the same page, to add/change/exchange input, to decrease the chances of conflict and to hopefully reach team consensus. Then we will vote on everything presented by each team. Phase 4: Action Speak Louder than Words This is the phase where our ideas and turn into action, building time! The engineering team will begin construction on the voted tower design. Then the logistics team will make sure all the supplies are delivered on time, while the accounting team is present at the construction site to make sure the budget is being used properly. I believe this phase is the most crucial because it puts communication to test. Say for example, the engineering team finds missing tower parts, and therefore puts a halt to production. They need to effectively communicate to one another first and see if the parts were misplaced before filing a report to the logistics team. Then if they cannot find the parts, and believe they were given the inaccurate amount of supplies they should be able to communicate this problem to the logistics team. The problem is now on to the logistics team to go back to their records to see if the order and shipment of the parts actually occurred. If it did not, they must order the parts. However, before they can purchase more material they have to make sure they have enough money in the given budget to do so. If there isn’t enough in the budget, the accounting team should be immediately contacted to adjust the project budget or take money out of the set cushion. After the money is situated, the accounting team should communicate back to the logistics team that the budget has been adjusted, and can precede to their ordering. Then once the order is made, the logistics team should contact the engineering team that the parts have been ordered and provide the expected arrival date. This hypothetical example proves how intricate communication can be and how many things can be lost in translation if not executed clearly/effectively. Phase 5: Judgment Time After construction, the finished design must be transported to the judging arena by the logistics team. As Project Manger, I am making it a requirement that the entire team should be present for our tower critique to show support not only for our completed project, but to support our selected presenters. I will also remind my group that at this phase, we will be judged on all six requirements previously stated above. No matter what the outcome is for our project, I will continuously praise my group for all their hard work and dedication! ...
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This note was uploaded on 11/14/2011 for the course IT 371 taught by Professor Cowen during the Winter '07 term at Cal Poly.

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