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Unformatted text preview: Business Writing Written communication is very important part in our day today professional. From writing examination papers, to Resumes, to Statement of purposes for higher studies a lot of our career options are a function of writing and writing properly. Now the question arises that we have been taught How to write? Since our school days so why waste time on studying this concept all over again? To answer this question lets understand a difference between normal and business writing as we are going to cover only business writing here. Any writing is done to express our views and Ideas an informal writing is totally dependent on the writer and might, might not have a specific purpose. However when it comes to business writing it is done with some specific purpose and has to be laid within rules of business writing. The purpose of business writing is to convey information to someone else or to request information from them. A lot of writing for business is sloppy, poorly written, disorganized, littered with jargons and incomplete. Often it is either too long or too short. All these attributes contribute to ineffective business writing and confuse the message beyond comprehension. To be effective writing for business, you must be complete, concise, and accurate. Your text should be written in such a way that the reader will be able to easily understand what you are telling or asking them. 1. Spoken English is casual usage of the language while written is very formal usage. 2. We have non verbal communication (gestures, body language etc.) to support our message however in written English we just have words. Business v/s usual written communication 1. Business communication is very precise and formal. 2. Language is not too picturesque. 3. The ideas and feelings of the writer does not reflect in business writing 4. The writing is done around a certain purpose 5. All one document would highlight one issue 6. Is bound by the rules of business writing 7. The writer is not prime here the message is We need Business English for - Resumes Proposals Applications SOP s Instruction Manuals Memos Reports Letters E-Mails Listed above are a few examples of the writings done for the professional purposes. Steps in Business Writing No matter what is the purpose of writing, while writing a business document we have to remember certain points, which come handy in composing these documents: 1. organize your material 2. consider your audience 3. write 4. proofread 5. Edit your text....
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- Winter '11