Chap019_modified - Chapter 19 Chapter Analyzing Information...

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Chapter 19 Chapter 19 Analyzing Information and Writing Reports Analyzing Data Choosing Information Organizing Reports Organization Patterns Types of Reports Effective Report Writing Formal Report Parts
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Analyzing Data Analyze gathered data so report contains tight logic Take data from reliable sources Analyze data with skepticism Check to see data aligns with expectations Identify assumptions used in analyzing data 19-2
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Analyzing Data, continued… Analyze numbers Find mean, median, and range Simplify if fitting: round off, combine similar units Chart data to see patterns Compare to context to create meaning 19-3
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Analyzing Data, continued… Analyze words Find out what words mean to people who said them Try to measure words against numbers 19-4
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Analyzing Data, continued… Analyzing patterns Look for patterns—points of agreement Have things changed over time? Does geography account for differences? Do demographics account for differences? What similarities and differences do you see? What confirms your hunches or surprises you? 19-5
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Analyzing Data, continued… Checking your logic State accurately what data show Don’t confuse causation with correlation Look for three causes and three realistic solutions for each problem Check identified ideas against reality Make report useful whatever data show 19-6
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Choosing Information Use only what audience needs to make decision How much depends on audience Supportive - be concise, direct Neutral or skeptical - give reasons, explanations Use appendix for information not needed as proof 19-7
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Organizing Reports 1. Process information before presenting it to an audience 2. Divide voluminous information into three to seven categories 3. Work with the audience’s expectations, not against them 19-8
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Chap019_modified - Chapter 19 Chapter Analyzing Information...

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