Unformatted text preview: Internship & Cooperative Work
Experience Peggy K. Williams
Peggy Paralegal Hospitality
Management MGMT L-Z MGMT 281R MGMT481R John Wilson
John ACC 281R
MGMT A-K MGMT 281R MGMT 481R Internship ‘Pre-requisites’
Internship Be a second-semester junior or in your
senior year before registering for an
internship. Complete MGMT3890 Career
Preparation as a pre-requisite.
Preparation Research options to assure you have
selected the best internship to position
you for your selected career path upon
graduation. View the online orientation. Please keep in mind…
You don’t do an internship to
meet a graduation requirement;
you do it as an investment in your
professional The Internship
The Is a course just like any other course
required for your degree.
required Has deadlines for document submission.
Be sure to meet those deadlines if you
want credit at the end of the semester.
want Is an opportunity for you to practice and
polish your professional skills. Be
responsible and accountable to your
employer and your internship manager.
employer Internship Alternative
Internship If your future plan is to become a doctor,
dentist or lawyer, or
or If you are a seasoned business
professional who doesn’t need to break
into a career path, you may prefer to
waive the internship and take two threewaive
credit business classes. Before we get started…
Before Communication is vital Provide Internship Manager with accurate
email address and phone number(s)
email Send updated information on employer if
you Change employment Reassigned a different Supervisor Promotion/Transfer/New Position with current
Remember… You are the responsible party to
contact your internship manager.
contact Email/phone/visit your internship
manager bi-weekly (twice a month).
manager Excuses at the end of the semester
about how busy you were will not
guarantee internship credit.
guarantee Why do an Internship?
Why Build your resume with credible
experience Better prepare yourself to compete in the
job Open the door to a career path at
graduation Provide upward mobility in your current
employment Paid or Non-paid?
Paid We prefer that students receive pay
for their work if possible.
for Some professions require students
to ‘pay their dues’ in their intended
career path before receiving
compensation. Retroactive Credit
Retroactive If you completed an internship in a
previous semester, we cannot give you
credit. Due to documentation processes, Co-op
and Internship credit must be earned
during the semester for which you have
registered. Internship Electronic Files
Internship First step is for the student to request
the “Electronic Packet”
from the Internship Manager or
download them from Blackboard. The Student Information Sheet
The Provides your internship manager with
critical contact information on you and
your Must be completed and returned as soon
as possible (within 24 hours of the
orientation is ideal!)
orientation Should be updated whenever any
information changes during the semester.
information It is recommended that
It You keep an electronic copy of all your
forms. You forward an updated copy of any form
where information changes during the
semester. Utah Valley University
Woodbury School of Business
The Forms in this Packet must be typed before
Student Manager as soon
Please type and submit to your Co-op/Internship Information as possible. Do NOT fill out by hand.
Student Banner ID#:
Local Phone #:
Cell Phone #:
What is your major?
When do you graduate?
Title of Position at Work:
How long have you been employed? Employer Information Complete all company information before submission. Your Job Title:
Number of Hours Worked Per Week:
Work Phone #:
Name of Your Supervisor at Work:
Supervisor’s Phone #:
Supervisor’s E-mail Address: The Student Check List
The Provides week-toweek instructions
regarding Notifies student when
final evaluation and
final written report
are Master Agreement with
Employer Employer must complete and sign a
Master Agreement form and return it to
the Office of Internship Services
the Electronic copy of form will be sent to
each student along with internship packet
each Student presents form to employer (HR) Only one agreement form per employer
is Internship Master Agreement
Database To confirm the employer has submitted
Master Agreement, check this website: :
http://www.uvsc.edu/csse/internships/employerdatabase.html Employers can also access the internship
agreement online (pdf), print it out, sign and
return to the Office of Internship Services by
fax or snail mail (Marsha Haynes, director).
fax The Employer Letter
The Informs employers of Objectives Worksheet
Midterm Evaluation Form
Job Site Visit
Final Evaluation Form
Assessment & Career Guidance Form Current Semester Date
Thank you for your willingness to partner with The Woodbury School of
Business at Utah Valley University in providing our student an opportunity to
earn credit toward graduation by participating in the Internship Program this
In order for the student to be successful, it is critical that you have a clear
understanding of what will be expected from you as the employer in the
internship process. The following checklist provides a guideline to assist
you in fulfilling your responsibility to the student and the School of Business
Internship Manager: Two Basic Components to
Earn Coop/Intern Credit
Hours 75 hours per credit Completed goals or objectives
Completed One goal per credit Work Hours Requirement
Work Select a work environment that matches
your major and future career aspirations. The Formula: For every 75 hours of
employment in a semester a student may
earn 1 credit hour of co-op/internship.
earn This equates to 5 hours of work per week
per credit hour over the course of a 15
week Hours Requirement Cont.
Hours A student who works 10 hours a week for
15 weeks is eligible for 2 credits.
Students who work more hours may earn
more credit. Students may take Co-op/Internship over
more than one semester but may not
accrue more than a total of 16 hours over
the course of their college career. Hours Documentation
Hours Interns volunteering their time should
keep a spreadsheet documenting the
dates and hours spent at the job.
dates Paid interns have their hours
documented on their pay stubs.
documented Objective Requirements For each internship credit a student sets
a measurable career performance and
learning objective that goes beyond the
present scope of his/her job. The student
then works to accomplish each objective
during the semester. Objective Requirements
(cont.) Mid-term and Final Evaluation forms help
assess progress and quality of
completed objectives. The student will receive a CR designation
on his/her transcript. No letter grades
are What is an objective?
Objectives are goals which should: Afford the student an opportunity for
growth and learning.
growth Provide the student with an opportunity to
demonstrate skills and abilities unknown
to the employer.
to Benefit to the company/organization. Objectives must:
Objectives Combine academic knowledge with
workplace Be approved by your employer. Be verifiable by a rational, performance,
or data-based method, i.e.,
“Increasing sales by 20 percent, having
a 100 percent safety record for 3
months, or completing the 30 hour
management training program.”
management Objectives must:
Objectives Be specific. Be completed by a specific date -- no
later than the end of the semester
the Be measurable. Target dates are
required for measurability. Be reasonable within the framework of
the task, and once the date is chosen,
consistent steps must be taken to keep
the momentum and to complete the
project on time during the semester.
project Objective Worksheet
Objective I will _____________________________ To accomplish the objective I will: 1.
3. I will have completed my objective when
_________________________________ Date for completion: (Specific Date) At the conclusion of your
internship You will be asked to rate the internship on
a scale of 1 to 10 as a valuable
experience for both you and your
employer. It is our hope that you will rate the
internship no lower than a 7 in each
instance. Please keep that in mind as you create
your objectives for the semester.
your What if I’m unable to complete
an Submit a revised objective that
accommodates what has been
accomplished thus far.
accomplished Create a substitute objective that
allows for growth and learning.
allows Take a NC (no credit) until the
objective is completed and CR is
earned Mid-Term Evaluation
Student /Employer Mid-term Evaluation Directions: Before Week 7, briefly relate progress on each objective. Indicate any concerns or
alternations in original goal. Submit before end of mid-term week. Student/Employee:
(Generate electronically. Block & delete unneeded sections.) By percent, how complete is each objective?
Indicate appropriate percentage Objective 1.
0% 20% 40% 60%
Student progress narrative: 8Provide several sentences outlining your progress.
Employer progress narrative: Employer must provide two to three sentences minimum. “Good” or
“Nice work.” is not adequate feedback. If you can’t make the midterm
deadline. . .
deadline. Send in the midterm form explaining why the
midterm cannot be submitted, i.e. late
registration and start date.
IF your supervisor is unavailable… Complete your portion of the form electronically
indicating when your supervisor will be
available to complete his/her portion and
submit the form to Peggy or John.
submit Job Site Visit
Job Around mid-term you
will be asked to help
facilitate a visit to
your job site. Due to work load,
time constraints or
Managers may opt to
conduct the job site
visit by phone.
visit The Final Written Report
(Required for Internship only)
At the conclusion of your internship
you will write a final report consisting
of a minimum of 1 page per credit, 12
font size, APA format (double-spaced,
cover page, grammatically correct),
which Any additional duties and responsibilities
added during the internship
added The objectives and expectations of the
organization with regard to the internship.
organization Internship Final Paper
Requirements The competencies acquired during the
internship and the extent to which they
were A brief summary of what was learned
from each objective
from An assessment of how this internship
helped you become better prepared for a
career in business
career Signature of Work Supervisor on cover
sheet of final written report before
submission to verify contents
submission Final Evaluation Student /Employer Final Evaluation Week 14, Please indicate how each objective was complete. Include an explanation of skills acquired,
knowledge gained, and unexpected results of original goals. Student/Employee:
(Generate electronically. Block & delete unneeded sections.) By percent, how complete is each objective?
Indicate appropriate percentage Objective 1. Outstanding Good Fair Weak Incomplete Student progress narrative: Describe the completed product in a short paragraph.
Employer critique: Employer should write several sentences describing his/her impressions of the
completed product. Credit cannot be given without this vital feedback. Assessment & Career Guidance
Assessment & Career Guidance
Directions: By Week 14
1. Complete, print, sign and give to student. Student:
1. Schedule exit interview with your CC Manager
2. Submit this form
3. Review your Co-op/Internship file with your Manager to
receive credit. Name of Student/Employee:
1. Overall, how does this employee rank with his/her peers? Please select one.
Below average Average Above average Top 10% Top 2%
Student has demonstrated/internalized new skills as a result of completing stated objectives.
Agree Employer Signature: Date: Internship Manager Assessment & Exit Interview
Student Signature Internship Manager Date Exit Interview Form
Exit Filling out the form helps the Internship
manager to evaluate the program and
make improvements. Document submission options:
Document Submit in person (Mail box next to door
after regular business hours)
after Complete and send by snail mail Scan signed docs and send as a pdf file Fill out student portion and forward
electronically to employer; final forms
forwarded electronically by employer to
John or Peggy to ensure authenticity
John Final due date:
Final At the end of the semester submit: Final Written Report (minimum one
page per credit)
page Final Evaluation Form Assessment & Career Guidance Form Exit Interview Form
Exit Can I finish my internship
early? Yes, but make certain you’ve received
the maximum benefit of doing an
internship. Complete final paperwork
Complete Submit to Internship Manager Schedule Exit Interview with John or
Peggy (or complete electronic version)
Peggy And finally,
And You represent The Woodbury
School of Business at UVU.
School Your performance reflects on us. Make us (and you) proud! Have a great semester! ...
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- Fall '11
- Management, Internship Manager