session6 - Introduction to Project Management Session 6...

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1 of 24 Introduction to Project Management Session 6 James Bowen, Ph.D, PMP
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2 of 24 AGENDA Student Presentations Final topics Tradeoffs/Integration,  Communication, Change Management,  types of contracts, closing the project,  etc. Discuss Final Assignment Fun Contest Quiz
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3 of 24 Tradeoffs Scope, Time, Cost, Quality tradeoffs - good, fast or cheap: pick at most two   Making trade-offs among competing objectives to ensure that the stakeholders’  needs are met.   Each of the following constraints would result in a different project plan:   a.  Project must not be late, quality should suffer as little as possible, cost is not  a major constraint.   b.  Project cost must be minimum, quality should suffer as little as possible,  time is not a major constraint.   c.  Quality must be very high, project should be as early as possible, cost is not  a major constraint.  
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4 of 24 Optimizing the Plan Project is too long. For Cost Plus only Cost Qual 1. Add a resource + - 2. Overlap tasks + - 3. Reduce durations - - 4. Reduce scope - - ? ?
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5 of 24 Project cost is too high Time Quality 1. Lower the cost of resources ? - 2. Eliminate overtime + ? 3. Lower the cost of material ? - 4. Reduce durations of variable cost tasks - - 5. Reduce scope - - 6. Do it slower + + Optimizing the Plan
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6 of 24 Communication Planning Who  needs  What  information,  When , and  How  ( where , what  method), Why will it be done. WHO ? Who must you communicate with? _____________. Challenge #1: ____________ change, so communications must  change. Challenge #2: N people have N * (N-1)/2 lines of  communication. WHAT ? Set expectations,  Project progress (cost/time/quality, trend/forecast) Resource usage
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7 of 24 Technology Use with Stakeholder Message Conversation (face to face) Conversation (phone) Meetings Memo Document E-mail On-line availability of info: Database /Internet HOW?
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8 of 24 Integration  Integration Activities   ∙      Ensuring that the various elements of the project are coordinated  (scope, time, cost, risk, quality, communication, human resources,  procurement). ∙      Integrating the project into the other work of the organization. ∙      Integrating the various functions and organizations that contribute to the  project. ∙      Integrating your role on the project with all your other responsibilities  (including your private life).
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