What You Will Learn
After completing this lesson, you will be able to:
Understand the importance of styles
Create, modify and locate your own styles
Styles are arguably the most important feature in Microsoft Word. Why? Because everything that
you do in Word has a style attached. The definition of a style is two-fold. First, you can think of a
style as a set of pre-defined formatting instructions that you can use repeatedly throughout the
document. Let’s say each heading in a document must be centered, uppercase, bold, and a slightly
larger font size. Each time you need to apply formatting to the heading, you have to go through the
entire process to get the text the way you want it. If you store the formatting commands in a style,
you can apply that style any time you need it without having to do all of the reformatting.
Possibly more important however is that styles are used to “tag” or identify parts of a document.
An example of this is whether text is part of a heading, a footnote, a hyperlink, or body text. These
are all examples of styles in Word.
If you’re concerned about whether or not you need to learn styles, we can put it rather simply: you
do. Styles are the architecture upon which Word is based. Just about everything in Word is style-
driven. In fact, many people in the industry refer to Word as a “style-driven” program.
Styles allow for quick formatting modifications throughout the document and can be tied into
numbering to make working with outline numbered lists easier.
There are several reasons for using styles in a document:
– When you use styles to format your document, each section is
formatted the same and therefore, provides a professional, clean-looking document.
Easier to Modify
– If you use styles in your document consistently, you only
need to update a given style once if you want to change the characteristics of all text
formatted in that style.
– You can create a style once, and then apply it to any section in the
document without having to format each section individually.
Table of Contents
- Styles can be used to generate a table of contents quickly.
Faster Navigation –
Using styles lets you quickly move to different sections in
using the Document Map
Working in Outline View
– Styles allow you to outline and organize your
document’s main topics with ease.
Legal Outline Numbering
– Numbering, when linked to styles, allows you to
generate and update consistent outline numbering in legal documents, even ones with
complicated numbering schemes like municipal law, tax law, and mergers and
Efficiency of Word