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UnderstandingStylesrevised

UnderstandingStylesrevised - Understanding Styles What You...

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Understanding Styles What You Will Learn After completing this lesson, you will be able to: Understand the importance of styles Create, modify and locate your own styles Styles Overview Styles are arguably the most important feature in Microsoft Word. Why? Because everything that you do in Word has a style attached. The definition of a style is two-fold. First, you can think of a style as a set of pre-defined formatting instructions that you can use repeatedly throughout the document. Let’s say each heading in a document must be centered, uppercase, bold, and a slightly larger font size. Each time you need to apply formatting to the heading, you have to go through the entire process to get the text the way you want it. If you store the formatting commands in a style, you can apply that style any time you need it without having to do all of the reformatting. Possibly more important however is that styles are used to “tag” or identify parts of a document. An example of this is whether text is part of a heading, a footnote, a hyperlink, or body text. These are all examples of styles in Word. If you’re concerned about whether or not you need to learn styles, we can put it rather simply: you do. Styles are the architecture upon which Word is based. Just about everything in Word is style- driven. In fact, many people in the industry refer to Word as a “style-driven” program. Styles allow for quick formatting modifications throughout the document and can be tied into numbering to make working with outline numbered lists easier. There are several reasons for using styles in a document: Consistency – When you use styles to format your document, each section is formatted the same and therefore, provides a professional, clean-looking document. Easier to Modify – If you use styles in your document consistently, you only need to update a given style once if you want to change the characteristics of all text formatted in that style. Efficiency – You can create a style once, and then apply it to any section in the document without having to format each section individually. Table of Contents - Styles can be used to generate a table of contents quickly. Faster Navigation – Using styles lets you quickly move to different sections in a document   using the Document Map feature. Working in Outline View – Styles allow you to outline and organize your document’s main topics with ease. Legal Outline Numbering – Numbering, when linked to styles, allows you to generate and update consistent outline numbering in legal documents, even ones with complicated numbering schemes like municipal law, tax law, and mergers and acquisitions documents. Efficiency of Word - Files which are predominantly manually formatted are less efficient than those which have formatting that has been imposed by styles: manually formatted files, such a converted documents which have been File, Opened, are bloated in
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