Bhole_M10 - Project Management A Managerial Approach...

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Project Management: A Managerial Approach Chapter 10 – Monitoring and Information Systems
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Overview Closed-loop System Monitor System Design Data Collection Project Reports Earned Value Charts
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Monitoring and Information Systems Evaluation and control of projects are the opposite sides of project selection and planning Logic of selection dictates the components to be evaluated The details of the planning expose the elements to be controlled Monitoring is the collecting, recording, and reporting information concerning any and all aspects of project performance Chapter 10-1
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The Planning - Monitoring - Controlling Cycle The key things to be planned, monitored, and controlled are time (schedule), cost (budget), and specifications The planning methods require a significantly greater investment of time and energy early in the life cycle of the project These methods significantly reduce the extent and cost of poor performance and time/cost overruns Chapter 10-2
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The Planning - Monitoring - Controlling Cycle The control process should be perceived as a closed loop system In a closed loop system, revised plans and schedules should follow corrective actions The planning-monitoring-controlling cycle is continuously in process until the project is complete Chapter 10-3
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Project Control Closed-Loop “Project Plan And Schedule” “Customer” IDs Need Develop Functional Specs Verify Specs w/ “Customer “Ballpark” Resource Estimates Functional Specs to Design Specs Design Specs to Engineer- ing Specs Stakeholder Feedback PLANNING/SCHEDULING FEEDBACK LOOPS PM TEAM FEEDBACK LOOPS M A N G E T F D B C K L O P S R / I Implement, Control
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Information Flow for the Planning - Monitoring - Controlling Cycle Chapter 10-4
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Designing the Monitoring System The first step in setting up any monitoring system is to identify the key factors to be controlled The project manager must define precisely which specific characteristics of performance, cost, and time should be controlled Exact boundaries must then be established, within which control should be maintained Chapter 10-5
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Designing the Monitoring System The best source of items to be monitored is the project action plan The monitoring system is a direct connection between planning and control It is common to focus monitoring activities on data that are easily gathered - rather than important Monitoring should concentrate primarily on measuring various facets of output rather than intensity of activity Chapter 10-6
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Designing the Monitoring System The measurement of project performance usually poses the most difficult data gathering problem Performance criteria, standards, and data collection procedures must be established for each of the factors to be measured Information to be collected may consist of accounting data, operating data, engineering test data, customer reactions, specification changes and the like Chapter 10-7
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Bhole_M10 - Project Management A Managerial Approach...

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