PART B FINAL.docx - PART B The organisation whose privacy...

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PART B The organisation whose privacy policy I have chosen to examine is Ventia. Ventia is one of the largest infrastructure service providers in Australasia (Ventia.com.au n.d.). The company’s employee size ranges from roughly 1,000 to 10,000 and operates in most states across the country with the Headquarters residing in Chatswood NSW (Seek.com.au n.d.). Ventia operates in many different industries including telecommunications, transport, water, energy, utilities, defence, resources and social infrastructure ( Unifii | Ventia n.d.). Due to the large size of the entity, there are a lot of jobs in IT, human resources, advertising and management that are required to ensure the success of the business. Ventia have close to 3 billion in their 2018 annual revenue (Broadspectrum 2019). Therefore, Ventia are must abide by the Privacy Act. The Ventia Privacy Policy, Privacy Statement and Privacy Guidelines documents can be obtained by emailing [email protected] and requesting them. The Privacy Policy document states that the Policy applies to Ventia Pty Limited and its related bodies corporate. Ventia requests that this Privacy Policy is to be adhered to by all employees, officers of Ventia, contractors of Ventia, whether permanent, fixed or temporary, and including directors, executives and managers. This is to protect the privacy of all individuals (Dockney 2019). The Privacy Statement stipulates; information that is collected, held, used or disclosed by Ventia about individuals whose identity is apparent, will be protected by the standards outlined in the document ( Privacy Statement n.d.). It outlines that Ventia uses reasonable efforts to ensure the information that is collected is held securely and that only authorised personnel have access to personal information and are required to comply with the Privacy Statement document. Referring to the Privacy Guidelines under the heading “Management of personal information”; there are specified instructions dependant on the information’s format. See the below excerpts: For Paper Documents – “All Personal Information kept as paper documents (e.g. employee files, employee medical records) must be secured in a locked cabinet, safe or compactus. Only authorised personnel may be given access to the documents. Paper documents containing Personal Information no longer required must be destroyed by shredding or disposed of in a secure document disposal bin. Placing documents in the general rubbish or recycling bin is not compliant with the Privacy Act.” ( Privacy Guidelines n.d.) For Electronic Documents – “Electronic documents containing Personal Information must be secured by password and accessible only by authorised personnel. Electronic documents are to be backed-up on a periodic basis to facilitate the recovery of information in the event of a data loss event.
Personal Information in electronic form that is no longer required (or is contained in equipment that is being disposed of) must be erased to the greatest extent possible so that it is not recoverable, other than through the authorised use of the electronic archive system.

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