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Direct Req Good News

Direct Req Good News - Direct Requests Inquiries...

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9/28/2008 1 Direct Requests Inquiries Claims (complaints) and requests for adjustments Requests for action related to routine business procedures Invitations Orders Requests pertaining to civic causes or public officials Early-stage collection messages Chiodo’s Rule for Direct Request Letters “Give the reader enough information so he/she will give you what you want.”
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9/28/2008 2 Direct Requests -- Organizational Plan Main Idea Introduce your request, major statement, or question State reason(s), if desirable, justifying the request Explanation Include details necessary to help the reader respond to your request correctly Consider numbering your requests (if more than one) for easy reading and answering Direct Requests Organizational Plan Courteous Close with Motivation to Action State clearly what action you want the reader to take and when Make action easy, if appropriate, by including a postpaid reply envelope, your telephone number, office hours, or any other appropriate, helpful information Expression of appreciation and, if appropriate, include a statement of goodwill or reader benefit
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9/28/2008 3 Request for a Letter of Recommendation I t d ti Dear Dr Bro n: Introduction of request and reason Dear Dr. Brown: This letter is to reintroduce myself to you and ask a favor of you. The University of Texas’ Dental School has asked for a d i f recommendation from my Organic Chemistry professor. Request for a Letter of Recommendation E l ti Almost fo r ears ago in the Explanation: details about past relationship Almost four years ago -- in the winter and spring semesters of 2004-2005 – you were my chemistry professor at SWT. The courses I took from you were Chemistry 2341 and Chemistry Chemistry 2341 and Chemistry 2342, both of which met at 3:00 p.m. daily.
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9/28/2008 4 Request for a Letter of Recommendation E l ti Th d I i d Explanation: details about past relationship The grades I received were C’s, but I believe I could have done better if circumstances had been a little different that year.
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