Text of Report

Text of Report - 9/16/2008 Ways to Organize Report Text...

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9/16/2008 1 Ways to Organize Report Text Section By Criteria Your main topic headings may be the standards, factors, or characteristics— it i hi h d i i t criteria—on which a decision rests. Ways to Organize Report Text Section By Order of Time Programs, agenda, minutes of a meeting or convention, and progress reports or write-ups f t d f ll thi of an event or a procedure may follow this chronological arrangement.
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9/16/2008 2 Ways to Organize Report Text Section By Order of Location Real estate description of a house, for example, follow this plan. The realtor first describes the outside, then the inside; for the describes the outside, then the inside; for the interior, first the living room, then the dining room, and so on. Ways to Organize Report Text Section By Order of Importance First you present the most important ideas, events, or topics and proceed to the less important points. If all items are of almost equal importance, arrange them by some reasonable plan. Also, when you organize your text by criteria, you can arrange them by order of importance, if desirable.
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9/16/2008 3 Ways to Organize Report Text Section By Order of Familiarity Always go from the simple or familiar to the complex or unfamiliar, because the reader can comprehend better what is known than what is not known. Going from the present situation to the proposed also fits into this category. Ways to Organize Report Text Section By Sources This method is less desirable unless you are sure your reader is most interested in what h l dt ht h it h each source revealed rather than in the
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9/16/2008 4 Qualities of Well-Written Reports Use specific words and figures (“52 percent” or “8,100 employees” instead of “many” employees), because they are essential for fair and convincing reports. Qualities of Well-Written Reports Be sure you yourself are objective in your quotations, paraphrasing, and abstracting. Do not quote a source out of context or slant statements with your own intentional bias or opinion. Try to make the abstracted material a fair representation of the whole situation or area from which you abstracted.
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9/16/2008 5 Qualities of Well-Written Reports Use concrete nouns as subjects of sentences. Whenever possible, avoid beginning sentences with abstract, intangible
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This note was uploaded on 02/28/2012 for the course MGT 3353 taught by Professor Chiodo during the Spring '09 term at Texas State.

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Text of Report - 9/16/2008 Ways to Organize Report Text...

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