SOD.pdf - Standing Order 1 Background and definition Background The Standing Orders have been prepared with the avowed objective of making the concerned

SOD.pdf - Standing Order 1 Background and definition...

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Unformatted text preview: Standing Order: 1. Background and definition: Background: The Standing Orders have been prepared with the avowed objective of making the concerned persons understand their duties and responsibilities regarding disaster management at all levels, and accomplishing them. All Ministries, Divisions/Departments and Agencies shall prepare their own Action Plans in respect of their responsibilities under the Standing Orders for efficient implementation. The National Disaster Management Council (NDMC) and Inter-Ministerial Disaster Management Coordination Committee (IMDMCC) will ensure coordination of disaster related activities at the National level. Coordination at district, Thana and union levels will be done by the respective District, Thana and Union Disaster Management Committees. The Disaster Management Bureau will render all assistance to them by facilitating the process. The Ministries, Divisions/Departments and Agencies will organise proper training of their officers and staff employed at District, Thana, Union and village levels according to their own Action plans so that they can help in rescue, evacuation and relief work at different stages of disaster. The local authority shall arrange preparedness for emergency steps to meet the disaster and to mitigate distress without waiting for government help. The Standing Orders shall be followed during Normal times, Precautionary and Warning stage, Disaster stage and Post-disaster stage. Definitions: (i) Disaster An event, natural or man-made, sudden or progressive, that seriously disrupts the functioning of a society, causing human, material, or environmental losses of such severity that the affected community has to respond by taking exceptional measures. The disruption (including essential services and means of livelihood) is on a scale that exceeds the ability of the affected society to cope with using only its own resources. (ii)Disaster Management Disaster management includes all aspects of planning of and responding to disasters. It refers to the management of both the risks and the consequences of disasters, and includes both: prevention and preparedness measures taken in disaster-prone areas in anticipation of the known hazards – often referred to as “pre-disaster” and long-term rehabilitation (sometimes referred to as “reconstruction”). (iii) Normal Phase (Normal Time) A period when there is no immediate threat but long-term actions are required in anticipation of the impact, at some unknown time in the future, of known hazards. (iv) Alert and Warning Phase The period from the issuing of an alert or public warning of an imminent disaster threat to its actual impact, or the passage of the threat and the lifting of the warning. The period during which pre-impact precautionary, or disaster containment measures are taken. (v) Disaster Phase The period during which direct impact of a natural calamity is felt. Disaster phase is long in case of slow on-set disasters (draughts, normal monsoon flood) and short in case of rapid on-set disasters (flash flood, cyclone, earthquake, fire, industrial accident, landslide etc). (vi) Recovery Phase The period, following the emergency phase, during which actions are to be taken to enable victims to resume normal lives and means of livelihood, and to restore infrastructure, services and the economy in a manner appropriate to long-term needs and defined development objectives. Recovery encompasses both rehabilitation and reconstruction, and may include the continuation of certain relief (welfare) measures in favour of particular disadvantaged, vulnerable groups. 2. Policy Formulation and Coordination at National Level: The following Council/Committee will be responsible for policy formulation and coordination of Disaster Management at national level. (a) (b) (c) National Disaster Management Council (NDMC) Inter-Ministerial Disaster Management Coordination Committee (IMDMCC) National Disaster Management Advisory Committee (NDMAC) 3. National Disaster Management Council (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) (x) (xi) (xii) (xiii) (xiv) (xv) (xvi) (xvii) (xviii) (xix) (xx) (xxi) (xxii) (xxiii) (xxiv) (xxv) (xxvi) (xxvii) Prime Minister Minister, Ministry of Water Resources Minister, Ministry of Finance Minister, Ministry of Local Government, Rural Development and Cooperatives Minister, Ministry of Communications Minister, Ministry of Health and Family Welfare Minister, Ministry of Home Affairs Minister, Ministry of Food Minister, Ministry of Disaster Management and Relief Minister, Ministry of Agriculture Minister, Ministry of Shipping Chief of Staff, Army Chief of Staff, Navy Chief of Staff, Air Force Cabinet Secretary Principal Secretary to the Prime Minister Secretary, Ministry of Agriculture Secretary, Ministry of Finance Secretary, Ministry of Health and Family Welfare Secretary, Ministry of Home Affairs Secretary, Ministry of Defence Secretary, Ministry of Local Government Secretary, Ministry of Roads and Railways Secretary, Ministry of Shipping Secretary, Jamuna Bridge Division Secretary, Ministry of Water Resources Secretary, Ministry of Food - Chairman Member ” ” ” ” ” ” ” ” ” ” ” ” Member-Secretary Member ” ” ” ” ” ” ” ” ” ” ” (xxviii) (xxix) (xxx) Secretary, Ministry of Disaster Management and Relief Member, Socio-Economic Infrastructure, Planning Commission Principal Staff Officer, Armed Services Division - ” ” - ” The Council will meet at least twice in a year (Vide notification of the Cabinet Division No. MP Commi-1/Committee-2/93-141 dated 13th October 1993). Responsibilities of National Disaster Management Council (i) Formulate policy regarding Disaster Management and issue guidelines in this respect. (ii) Examine the recommendations of the Inter-Ministerial Disaster Management Coordination Committee (IMDMCC) and National Disaster Management Advisory Committee (NDMAC) and issue directives for their implementation. (iii) Approve the Standing Orders on Disasters and National Disaster Management plans. (iv) Ensure coordination amongst civil administration, Defence Forces and the NGOs in the planning process of disaster management. (v)Arrange framing of law for prevention, mitigation, preparedness and disaster response. (vi)Take necessary steps after evaluating the precautionary/preparedness measures immediately with the warning signals regarding imminent disaster. (vii)Frame guidelines for distribution of relief materials and assign priority of steps during predisaster, disaster and post-disaster periods. (viii) 4. Consider other related issues and dispose of them. Inter-Ministerial Disaster Management Coordination Committee (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) (x) (xi) (xii) (xiii) (xiv) (xv) (xvi) (xvii) (xviii) (xix) Minister, Ministry of Disaster Management and Relief Cabinet Secretary Principal Secretary to the Prime Minister Member (Planning), Planning Commission Secretary, Ministry of Foreign Affairs Secretary, Ministry of Agriculture Secretary, Ministry of Defence Secretary, Ministry of Water Resources Secretary, Ministry of Education Secretary, Ministry of Information Secretary, Ministry of Housing and Public Works Secretary, Ministry of Power, Energy and Mineral Resources Secretary, Ministry of Civil Aviation and Tourism Secretary, Ministry of Fisheries and Livestock Secretary, Ministry of Posts and Telecommunication Secretary, Ministry of Environment and Forests Secretary, Ministry of Disaster Management and Relief Secretary, Finance Division, Ministry of Finance Secretary, Local Government Division - Chairman Vice-Chairman Member ” ” ” ” ” ” ” ” ” - ” ” ” ” ” ” ” (xx) (xxi) (xxii) (xxiii) (xxiv) (xxv) (xxvi) (xxvii) (xxviii) (xxix) (xxx) Secretary, Ministry of Home Affairs Secretary, Roads and Railways Division Secretary, Jamuna Bridge Division Secretary, Ministry of Shipping Secretary, Ministry of Food Secretary, Ministry of Health and Family Welfare Principal Staff Officer, Armed Forces Division Director General, NGO Affairs Bureau Director General, Disaster Management Bureau Director General, Relief and Rehabilitation Secretary General, Bangladesh Red Crescent Society - ” ” ” ” ” ” ” ” ” ” ” The following officers shall attend the meetings on invitation: Director, Department of Meteorology, Joint Secretary, Ministry of Disaster Management and Relief, Chairman, Water Development Board, Chief Engineer, Roads and Highways Department, Chairman, T&T Board, Director General, Department of Health, Chief Engineer, Public Health-Department, Director-General, Department of Food, Chairman, BIWTC, Chairman, Bangladesh Railway; Director, Cyclone Preparedness Programme (CPP); Director, ADAB; President, Federation of Chamber of Commerce and Industries; UN Resident Coordinator; Representatives of the UN Organizations; Chief Engineer, Public Works and Local Govt. Engineering Department and any other Expert. Responsibilities of Inter-Ministerial Disaster Management Coordination Committee (a) Implement the policy and decisions of the National Disaster Management Council. To monitor the disaster related plans for prevention/mitigation, preparedness, emergency assistance (Disaster Relief), and rehabilitation and to keep the Council informed of the progress. (b) Coordinate the activities of the government agencies concerned with disaster management and Evaluate the activities of the Disaster Management Bureau. (c) Scrutinize the disaster preparedness of different Ministries and Agencies every six months. (d) Take steps for coordination of relief operations in post-disaster recovery period, and (e) Advise and issue guidelines for other related issues. Responsibilities regarding Disaster Prevention/Mitigation (a) Recommend to the National Disaster Management Council regarding the prioritization and inclusion of disaster prevention/mitigation projects in the National Development Plan. (b) Determine the method of Disaster Impact Assessment (DIA) of large projects regarding their longevity against increasing disaster or damage during disaster. (c) Coordinate preparation and implementation of disaster prevention/mitigation projects and to recommend framing of policy, fixing priorities and distributing assets in this respect. (d) Arrange for increasing efficiency at all levels of disaster management activities. (e) Monitor the disaster risks and their mitigation according to priorities in the national policy and their implementation and to keep the National Disaster Management Council informed of their progress. Responsibilities regarding Disaster Preparedness (a) Scrutinize the disaster forecasts and warning procedure and coordinate among the different agencies. (b) Review the action plan of all disaster related agencies. (c) Monitor the overall disaster preparedness programmes and inform the National Disaster Management Council (NDMC). (d) Review the Warning System at local level. (e) Coordinate among different agencies responsible for educating people concerning their duties during disasters. (f) Ensure coordination among government agencies and NGOs responsible for imparting training on disaster management. (g) Ensure rapid supply of additional equipment/materials to places where telecommunication has been disrupted on account of disaster. (h) Ensure quick assessment of damage due to disaster and the quality of reconstruction work. Responsibilities to meet emergency situation Alert/Warning Stage (a) Ensure that warning signals reach all concerned officials, agencies and mass media. Disaster Stage 5. (a) Depute additional manpower to disaster affected areas in aid of administration. (b) Send members of the Defence Services with assigned duties for communications and essential services. (c) Determine priority and issue instructions regarding relief materials, funds and transports. National Disaster Management Advisory Committee Chairman: A person experienced in disaster management/specialist in this field nominated by the Prime Minister. Members: Members of Parliament (8) elected from disaster prone areas; Experienced persons from Government agencies, University, NGOs, donor organizations and other agencies in the field of water resources, meteorology, seismographic engineering, physical infrastructure planning, social anthropology, education, disaster management (total 30 members); Chairman, Red Crescent Society; President, Federation of Bangladesh Chambers of Commerce and Industries; President, Institute of Engineers, Chairman, Insurance Company Association, Chairman, Krishi Bank; Chairman Grameen Bank; Director General, Department of Relief and Rehabilitation and Local Representative for Armed Forces Division. Member-Secretary: Meeting: Director General, Disaster Management Bureau Twice a Year, the Chairman may call additional meetings, if needed. Sub-Committee: Sub committees may be formed for cyclone warning, flood forecasts, earthquake risks, participation by the people. Experts may be coopted in the respective sub committees after formation and selection of the Chairman. (a) (b) (c) 6 General Responsibilities: Advise National Disaster Management Council, Ministry of Disaster Management and Relief and the Disaster Management Bureau on technical management and socioeconomic aspects of Disaster Prevention/Mitigation, preparedness, emergency response and development (rehabilitation and reconstruction matters). Alert the Committee members about the risk of disaster and mitigation possibilities and encourage them in respect of workshop, training and research. Create a forum for discussion by experts on the risk of disaster, opening opportunities for cooperation towards solution of problems relating to disaster management. (d) Recommend release of funds for special project works and also for introduction of special emergency methods or empowerment, if needed. (e) Recommend solution of problems identified by the Disaster Management Bureau or any other agency/person. (f) Propose long term rehabilitation plans. (g) Hold post-mortem or prepare final evaluation on programmes undertaken to meet the disaster and submit a report with recommendations to the National Disaster Management Council. Ministry of Disaster Management and Relief The Ministry of Disaster Management and Relief (MDMR) is the focal point of the Government for disaster related issues. The Disaster Management Bureau (DMB) will assist the Ministry with all necessary information during normal time, alert and warning stage, disaster stage and post- disaster recovery stage. The Ministry will supply information to National Disaster Management Council and InterMinisterial Disaster Coordination Committee and assist them in taking decisions. The Secretary of the Ministry will control the activities of all officials engaged either directly or indirectly for emergency relief work. Subject to the approval of the Minister, the Secretary will take decisions on the following matters (a) Relax any Standing Regulation (Standing Order?) on relief distribution in the public interest. Normal Times (a) Review the own Action Plan of the Ministry on disaster management every 3 (three) months. (b) Identify the disaster prone Thanas and special disaster prone areas under such Thana and the population likely to be affected by the disaster. (c) Update the list of foreign and private agencies willing to participate in the disaster preparedness, emergency response and rehabilitation programmes. (d) Preserve information regarding food, relief materials and transports usable at all levels during disaster. (e) Direct all concerned for ensuring availability of Standing Orders at village, Union, Thana and District levels. (f) Arrange meetings of the National Disaster Management Council and Inter-Ministerial Disaster Management Coordination Committee to assess the disaster preparedness of different Ministries, agencies, departments, local governments, autonomous bodies, CPP, Red Crescent, NGOs, etc. (g) Ensure non-stop telecom link of the Ministry with District and Thana Headquarters. (h) Issue necessary orders for proper coordination of steps relating to disaster and response. Alert and Warning Stage (a) Issue orders, for dispatch of relief materials to required places and to keep the transports ready. (b) To select a Focal Point in the Ministry and to inform all concerned about his designation and telephone number. (c) To direct the Disaster Management Bureau to open Emergency Operation Centre (EOC) of its own, open Control Room at all levels related to disaster activities and also to reactivate the EOC located at MDMR (d) Ensure direct communication with Meteorological Department and issue orders for collection of inputs (warning message and signal) from the department. (e) Ensure publicity of warning signals through Radio, Television, Telegram, Fax, teleprinter etc and also inform Ministries, agencies, departments, CPP, BDRCS, NGOs, Deputy Commissioners and other concerned agencies and officials. (f) Keep the EOC open day and night. (g) Call a meeting of the CPP Implementation Board and inform the decisions to all concerned. (h) Inform the Chairman of the National Disaster Management Council, the Prime Minister and the Chairman of the Inter-Ministerial Disaster Management Coordination Committee about the disaster situations and the steps taken to meet them. (i) Ensure convening of meetings of the concerned District, Thana and Union Disaster Management Committees (DMCs). (j) Request the Armed Forces Division to keep a helicopter and transport plane ready for reconnaissance of loss and damages and for relief operations. (k) Request the Armed Forces Division and the Inland Water Transport Corporation to keep water vessels ready for rescue and relief operations. Issue directives to evacuate to safer places for saving life and property. (l) (m) Request the Army through Armed Forces Division to be on readiness for speedy mobilisation to the affected areas. (n) Inform all concerned, specially the Divisional Commissioners, Deputy Commissioners, Thana Nirbahi Officers, Union Parishad Chairmen and other concerned agencies about great danger signals and the arrangement to be made in this respect. (o) Instruct district and Thana authorities to requisition required transports for rescue and relief work. (p) Arrange for convening of the meetings of the National Disaster Management Council and the Inter-ministerial Disaster Management Coordination Committee. (q) In consultation with the Meteorological Department, issue instructions to local administration for evaluation of the people likely to be affected to safer places. (r) Ensure issuance of Warning Signals repeatedly through the Bangladesh Betar (Radio) and the Bangladesh Television. (s) Ensure non-stop communication with district Control Room, CPP and Meteorological Department. (t) Arrange in advance necessary relief materials for the disaster prone areas. (u) Designate one Liaison Officer to the Prime Minister’s ‘co-ordination cell’ at the Prime Ministers office. Disaster Stage (a) Request the Bangladesh Navy and Bangladesh Air Force to keep vessels and air planes ready for assessment of loss and damage and rescue operations as soon as weather becomes favorable. (b) Request the Civil authorities to assist the Armed Forces Division in respect of relief and rescue operations on the basis of need. (c) Coordinate rescue and relief work with NGOs. (d) Arrange meetings of the National Disaster Management Council and the Inter-ministerial Disaster Management Coordination Committee. (e) Collect information of loss and damage. (f) Fix additional requirement of funds and materials for relief and rehabilitation work. (g) Collect quickly funds and relief materials for gratuitous relief. Rehabilitation Stage 6.1 (a) Arrange for housing building grant, test relief and Food for Works programmes. (b) Continue emergency rehabilitation work in affected areas until return of normalcy. (c) Coordinate rehabilitation programmes. Disaster Management Bureau The Di...
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