25-Project manager - Project Management The components of...

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Hesham A. Aziz 1 Project Management The components of successful project manager Dr. Hesham A. Aziz
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Hesham A. Aziz 2 * Three main questions face the Project manager: What needs to be done? When must it be done? How are the resources required to do the job? - PM can be chosen as soon as the project is selected for funding or at earlier point that seems desirable to senior management. - PM will take the responsibility for implementing and completing the project, beginning with the job of getting things started.
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Hesham A. Aziz 3 - The PM’s first set of tasks to prepare a preliminary budget and schedule, to help selecting people to serve on the project team, to get to know the client, to make sure that the proper facilities are available to ensure that any supplies required early in the project life - Mechanisms are developed to facilitate communication between the PM and top management, the functional areas, and the client. PM holds meetings and briefings to ensure that all those who will affect or be affected by the project are prepared in advance for the demands they will have to meet as the project is implemented.
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Hesham A. Aziz 4 Problems in managing projects Problems in managing projects 1. Resource inadequate (Organizational ). 2. Meeting unrealistic dead lines (Technological ) 3. Unclear goals/ direction ( Leadership ) 4. Team members uncommitted (Teambuilding) 5.I insufficient planning ( Organizational ) 6. Break down in communications ( Communication ) 7. Changes in goals and resources ( Coping ) 8. Conflicts between departments or functions.
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Hesham A. Aziz 5 Project manager skills Project manager skills 1- Communication skills: a) Listening b) Persuading 2- Organization skills : a) Planning b) Goal –setting c) Analyzing 3- Team Building skills: a) Empathy b) Motivation c) Esprit de corps 5- Coping skills: a) Flexibility b) Creativity c) Patience d) Persistence 6- Technological skills: a) Experience b) Project knowledge 4- Leader ship skills: a) Sets Example b) Energetic c) Vision (big picture) d) Delegates e) Positive
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Hesham A. Aziz 6
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Hesham A. Aziz 7 High-Performing Teams High-Performing Teams Characteristics of High-performing Teams Share a sense of common purpose Make effective use of individual talents and expertise Have balanced and shared roles Maintain a problem solving focus Accept differences of opinion and expression Encourage risk taking and creativity Sets high personal performance standards Identify with the team
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Hesham A. Aziz 8 Project Team Meetings Conducting  Conducting  Project  Project  Meetings Meetings Conducting  Conducting  Project  Project  Meetings Meetings Establishing Establishing Ground Rules Ground Rules Planning Planning Decisions Decisions Tracking Tracking Decisions Decisions Managing Managing Change Change Decisions Decisions Relationship Relationship Decisions Decisions Managing Managing Subsequent Subsequent Meetings Meetings
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Hesham A. Aziz 9 The Managerial Grid The Managerial Grid
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Hesham A. Aziz 10 Project Manager Responsibilities:
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This note was uploaded on 03/17/2012 for the course CEM 661 taught by Professor Dr.heshama.aziz during the Spring '10 term at American University in Cairo.

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25-Project manager - Project Management The components of...

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