3 effective letter requesting a recommendation this

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Unformatted text preview: information • Request specific action DESIGN SERVICES OF M09_BOVE5352_09_SE_C08.QXD 5/17/07 12:59 PM Page 220 FIGURE 8.3 Effective Letter Requesting a Recommendation This writer uses a direct approach when asking for a recommendation from a former professor. Note how she takes care to refresh the professor’s memory because the class was taken a year and a half ago. She also indicates the date by which the letter is needed and points to the enclosure of a stamped, preaddressed envelope. Plan Write Complete Analyze the Situation Adapt to Your Audience Revise the Message Verify that the purpose is to request a recommendation letter from a college professor. Show sensitivity to audience needs with a “you” attitude, politeness, positive emphasis, and bias-free language. Evaluate content and review readability; avoid unnecessary details. Gather Information Compose the Message Gather information on classes and dates to help the reader recall you and to clarify the position you seek. Style is respectful and businesslike, while still using plain English and appropriate voice. Select the Right Medium The letter fo...
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