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Then close with a specific description of what you

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Unformatted text preview: h a clear statement of your reason for writing. In the body, provide whatever explanation is needed to justify your request. Then close with a specific description of what you expect, and include a deadline if appropriate (see Figure 8.2). In more complex situations, readers might be unwilling to respond unless they understand how the request benefits them so be sure to include this information in your explanation. The proper tone is usually matter-of-fact, and you can assume some shared background when communicating about a routine matter to someone in the same company. In contrast to requests sent internally, those sent to people outside the organization usually adopt a more formal tone. You’ll most likely be in a position to ask businesses, customers, or others outside your organization to provide information or to take some simple action (attend a meeting, join a professional organization, provide or confirm information, and so on). Such requests are often in letter form, although some are sent via e-mail. These messages are usually short and simple but still formal and professional, like the following request for information: Dear Bioverse: Please p...
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