project-plans-10-essential-elements

What level of information will you be sharing who

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Unformatted text preview: to attend? What level of information will you be sharing? Who else needs to be kept informed, at what level of detail, and how often? For example, you may want to keep the project executive updated at an overview level of detail on a weekly basis, while you keep other managers appraised at a higher level of detail. You will also need to spell out the relationship of yourself to the project executive, in terms of the monitoring of progress. Equally, you need to put down how you will be monitoring progress of the allocated tasks. There is no one right answer for how this should be done, and indeed it will vary with every project. Make sure you think about the size and complexity of the project, and also the organisation's ethos and current management style. Milestones Here you need to think about how you will break up the project. Unless it is very small, you don't want to have the entire project as one lump of work, with the only check on progress at the very end. Instead, it makes sense to break the project up into discrete chunks, where related tasks can be lumped together, with a sensible milestone at the end of them. For example, in the technology refresh in the example above, you may want to break the project down into something like: 1. 2. 3. 4. 5. 6. Requirements Gathering Tender Writing Tendering Process Contract Negotiation Deployment Testing 2 It makes sense to have a defined milestone, so you know when each section is completed. There is also another benefit of breaking the project into chunks, which I'll come back to. Tolerances You will have already looked at the resources you need. Now we need to set how far you, or the project executive, can let the project stray from these targets before needing to sound the alarm. For example, you could set a tolerance in terms of finance of +/- 5%, and a tolerance in terms of time of +/- 10%. Equally, you may want to look at tolerances of quality - i.e. how far from the quality criteria are you willing to accept? It is remarkably unlikely that a project will not deviate from its resource or quality ta...
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