FORUM 2 ASSIGNMENT 817.docx - UNIVERSITY: ABU ZARIA...

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UNIVERSITY: ABU ZARIADEPARTMENT: MBANAME: OLUWATOSIN ADESHOLA AKINSANYA-AYODELEMATRICULATION NO:P19DLBA81456ASSIGNMENT: FORUMCOURSE NAME: MBA LANGUAGECOURSE CODE: BUAD 817COURSE E TUTOR:MUHAMMAD MARYAMDATE: DECEMBER 28, 2020QUESTION:WHAT ARE THE TECHNIQUES IN MAKING MEETINGS PRODUCTIVE?
INTRODUCTIONPoorly managed meetings have been called the black holes of the work day and canweaken a company's productivity. According to a worldwide study conducted byMicrosoft Corp., business people spend nearly six hours a week in meetings and nearly70% of the participants reported that their meetings were unproductive.Too many meetings, lack of preparation, no follow-up and employees zoning outbecause they have lost interest are among the typical problems.Badly managed meetings can also have a negative effect on employee morale andteamwork. If people routinely arrive late for your meetings, stare at their smartphonesand aren't taking notes, your company has some improvements to make.BEST PRACTICES1. Make sure the meeting has an explicit goalHaving an explicit goal and agenda ensures the meeting accomplishes what it sets outto do in the allocated amount of time. Otherwise we risk leaving the meeting withouttangible outcomes or action items. This often leads to yet another meeting down theroad which could’ve been avoided.Before defining the meeting goal, we need to firstvalidate whether or not a meeting is the most effective method of accomplishing thegoal.Most meeting goals can be divided into the following categories: asking for feedback orgetting approval, alignment, making a decision, and sharing information that requires animmediate follow-up action. Otherwise, in most cases when communicating an update— a meeting is not necessary. Having a well-defined meeting goal that the attendeesagree with helps avoid these kinds of situations in the future. Regardless of what themeeting goal is, make sure it is clear, and all attendees are aligned.2. Create an agenda and share it ahead of time

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Term
Spring
Professor
NoProfessor
Tags
Decision Making, Action item

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