Chapter 3 Systems Documentation Techniques 1) Graphical representations of information are often supplemented by A) product specifications. B) narrative descriptions. C) logic charts. D) oral descriptions from management. 2) The correct label for Shape 1 in the flowchart below is A) Purchase Order 2 B) Purchase Requisition 1 C) Accounts Payable Trial Balance D) 2 3) The correct label for Shape 2 in the flowchart below is A) 1 B) Purchase Requisition 1 C) Receiving Report 1 D) 2 4) The correct label for Shape 3 in the flowchart below is A) Purchase Order 4 B) Purchase Requisition 1 C) Vendor D) 4
5) The correct shape for the triangle labeled "Supplier" in the flowchart below is A) magnetic disk B) terminal C) manual process D) off-page connector 6) When preparing a document flowchart, the names of organizational departments or job functions should appear in the A) column headings. B) right-hand margin. C) written narrative accompanying the flowchart. D) title of the flowchart. 7) All of the following are guidelines for preparing data flow diagrams except A) show the most detail in the highest-level DFD. B) include all storage files, even if they are only temporary. C) uniquely name all data flows. D) sequentially number process bubbles. 8) Flowchart symbols A) are divided into four categories. B) are unique to the organization creating the flowchart. C) are normally drawn using a flowcharting template. D) eliminate the need for narrative descriptions or explanations. 9) The Sarbanes-Oxley Act requires independent auditors to A) create flowcharts using specialized software. B) establish and maintain adequate controls in the client's information system. C) understand a client's system of internal controls. D) prepare and understand all types of system documentation. 10) The passage of the Sarbanes Oxley Act A) made documentation skills even more important. B) requires public companies to prepare an annual internal control report. C) mandates that auditors must be able to prepare, evaluate and read documentation tools such as flowcharts. D) all of the above 11) Which of the following is not a true statement? A) Documentation tools save an organization both time and money. B) Documentation tools are used extensively in the systems development process. C) Data flow diagrams and flowcharts are the two most frequently used systems development documentation tools. D) Data flow diagrams and flowcharts are difficult to prepare and revise using software packages. 12) A data flow diagram A) is a graphical description of the source and destination of data that shows how data flow within an organization. B) is a graphical description of the flow of documents and information between departments or areas of responsibility. C) is a graphical description of the relationship among the input, processing, and output in an information system.
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