An advance organizer in a technical document is a brief paragraph after a heading that provides the reader with the background, purpose, and scope of the upcoming discussion. Advance organizers separate headings in a document.Progress and status reports are organized by either time or task.The opening paragraph of a job application letter should explain how the writer learned about the position. Applicants should describe their education and qualifications in the body of the letter and request an interview in the closing paragraphDescriptive abstracts summarize a document's purpose, scope, and research methods. Informative abstracts, which are also known as executive summaries, add results, conclusions, and recommendations to the information found in descriptive abstracts.A bibliography alphabetically lists any sources consulted for the document or that may provide useful information for readersActive voice is less wordy than passive voice, and the subject of the sentence performs the action of the sentence. In passive voice, the subject is acted upon.The job objective section of a résumé indicates an applicant's career goal.Progress reports provide information about a project's status, especially regarding schedule and budget issues. Progress reports are primarily written for lengthy projects that involve multiple steps.Executive summaries provide information to managers in two sections: background information and major findings.Headings in a document help readers locate information, indicate topic changes, highlight main topics, and divide documents into manageable sections.A specification is a highly detailed and precise statement that describes the materials and dimensions for building or installing a product. Specifications ensure that a product meets safety, government, and legal standards.Firms prepare training manuals to teach procedures, such as how to handle bank transactions. Operators' manuals are provided to workers who use large machinery or equipment that necessitates safety informationThe primary users of a document are typically the ones who request a document for the purpose of making a decision or taking action (not necessarily the end user)Chronological resumes include six main categories: identifying information, qualifications summary, education, job history, interests and activities, and references.Headings divide lengthy documents into chunks that make it easy for readers to locate and interpret information. By reading the headings, readers can determine whether a section contains information that is pertinent to their needs and when topics change.The introduction of any project's initial progress report should describe the project, identify the completion date, and list necessary materials.
- Winter '12
- Writer, technical document