managing-your-career

We sometimes forget that not everyone is familiar

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Unformatted text preview: t acronyms. We sometimes forget that not everyone is familiar with the acronyms that we may use on a regular basis. 4.4.4 Channel The channel is the method or methods that you use to convey your message. The type of message you have will help to determine the channel that you should use. Channels include face-to-face conversations, telephone calls or videoconferences, and written communication like emails and memos. Each channel has its advantages and disadvantages. For example, you will find it difficult to give complex, technical information or instructions by using just the telephone. Or you may get bad results if you try to give criticism via email. 4.4.5 Decoding Decoding happens when you receive the message that has been sent. The communication skills required to decode a message successfully include the ability to read and comprehend, listen actively, or ask clarifying questions when needed. If the person you are attempting to communicate with seems to be lacking the skills to decode your message, you will need to either resend it in a different way or assist them in understanding it by supplying clarifying information. Download free ebooks at bookboon.com 25 Communication Skills Managing Your Career 4.4.6 Receiver Since you have thought out your message, you’ve certainly also thought about what you want the desired result to be on the part of your listener. But it’s important to realize that each person that receives your message will be listening to it through their own individual expectations, opinions, and perspectives. Their individual experiences will influence how your message is received. While you can’t always address each person’s individual concerns in a message, part of planning for your communication is to think ahead of time about what some of their thoughts or experiences might be. For example, if you are releasing a new product and want to convince customers to try it, you would want to be certain to address the specific benefits to the customer, or what improvements have been made since the last version was released. 4.4.7 Feedback No matter what channel you have used to convey your message, you can use feedback to help determine how successful your communication was. If you are face-to-face with your audience, you can read body language and ask questions to ensure understanding. If you have communicated via writing, you can gauge the success of your communication by the response that you get or by seeing if the result you wanted is delivered. In any case, feedback is invaluable for helping you to improve your communication skills. You can learn what worked well and what didn’t so that you can be even more efficient the next time you communicate with that person or the next time you need to communicate a similar message. 4.4.8 Context The context is the situation in which you are communicating. It involves the environment that you are in and that in which your audience is in, the culture of your organization(s), and elements such as the relationship between you and your audience. You communication process will not look the same when you are communicating with your boss as it will when you are communicating with a friend. The context helps determine the tone and style of your communication. 4.5 Elements of Communication What does it take to communicate with another person? How are we communicating even when we aren’t using words? When you begin studying communication, you’ll find that we communicate with much more than our words. In face-to-face communication, our words are only part of the message. The balance of the message, and in fact, the largest part of the message that we are sending to others is made up of non-verbal information. It is composed of our body language and our tone of voice. Figure 4 below demonstrates this fact. Download free ebooks at bookboon.com 26 Communication Skills Managing Your Career Figure 4: Face to Face Communication Please click the advert Budget-Friendly. Knowledge-Rich. The Agilent InfiniiVision X-Series and 1000 Series offer affordable oscilloscopes for your labs. Plus resources such as lab guides, experiments, and more, to help enrich your curriculum and make your job easier. Scan for free Agilent iPhone Apps or visit qrs.ly/po2Opli See what Agilent can do for you. www.agilent.com/find/EducationKit © Agilent Technologies, Inc. 2012 u.s. 1-800-829-4444 canada: 1-877-894-4414 Download free ebooks at bookboon.com 27 Communication Skills Managing Your Career 4.5 Face to Face Communication Albert Mehrabian’s work on verbal and non-verbal communication in the 1960’s and early 1970’s is still considered a valid model today. He posed that the non-verbal aspects of communication such as tone of voice and non-verbal gestures communicate a great deal more than the words that are spoken. He also found that people are more likely to believe your non-verbal communication than your verbal communication if the two are contradictory. In other words, you are most believable and most effectively communicating when all three elements of face-to-face communicatio...
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This note was uploaded on 06/07/2013 for the course BA 202 taught by Professor Cuongvu during the Fall '13 term at Copenhagen Business School.

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