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Unformatted text preview: • It gives the person who isn’t presenting the opportunity to monitor the audience. Download free ebooks at bookboon.com 24 The Secrets to Workshop Success Secret 2 7 secrets to presenting a successful workshop Preparing the Room You should have checked out the venue thoroughly prior to booking it (for more information re-read
Part 2) but it is still important to arrive early in order to check out the space and make any last minute
alterations in the layout to suit your workshop.
There are several things you need to think about:
Is there enough room for you to move around if you want to or are you going to be sitting
or standing behind a table or microphone – you need to consider which works best for you
and the delivery of your presentation. A very large room may feel intimidating so be sure to
visualise yourself being in control of it.
2. Seating arrangements
Seating needs to be comfortable and well spaced. If people need to write then you must also
have an adequate writing surface for each participant. This usually means you’ll need tables
so give careful consideration to where these are placed.
There are several different room layouts you can consider each with their own advantages and
disadvantages. For example, U shaped, V shaped, circle, theatre, small groups etc. Think about
what layout will work best for your particular workshop and consider that you want everyone
to be able to see you and your audio visual equipment easily. We recommend that you:
• Steer away from a school classroom look (this can bring back too many memories for some
participants – not always pleasant ones!)
• Avoid rows of seating where possible. This reduces interaction by participants as people at
the back can’t always hear those at the front whereas those at the front have to twist round to
interact with the ones at the back.
• Do not have too much distance between you and each participant – people in the back row
are less likely to interact than those at the front who are closer to you.
• Changing seats during the workshop can be psychologically upsetting for some people. Decide
whether you want to encourage interaction and networking by asking people to do this. You
can also encourage networking during the breaks or allow time at the end.
3. Name cards
Make sure that each participant is given a card that they can write their name on. These can
then be placed on the table in front of them and means that you don’t have to worry about
remembering everyone’s name. Download free ebooks at bookboon.com 25 The Secrets to Workshop Success 7 secrets to presenting a successful workshop 4. Distractions
Are there any potential distractions in the room? For example large windows which people,
including you, may feel tempted to look out of – it just takes one person doing this to get your
entire audience wondering what is so interesting out there as well! Secret 3 Visual Aids The use of visual aids helps to make your workshop or event more memorable however, it is important
to remember that while t...
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This note was uploaded on 06/08/2013 for the course BA 206 taught by Professor Cuongvu during the Fall '13 term at Copenhagen Business School.
- Fall '13