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You want to stand out so make sure that visual aids

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Unformatted text preview: he visual presentation supports YOU and your workshop material, it is not the central part of your workshop. You want to stand out so make sure that visual aids are all made to a high standard. It is also a good idea to vary the aids you are using at regular intervals during the workshop in order to keep everyone’s attention. PowerPoint PowerPoint is a great tool and to use it effectively it is useful to review the steps to creating great visual presentations. These are briefly: • Key Point – make the headline for each slide a clear message of what this section is about. • Clean and Uncluttered – Each slide should provide one message whatever the visual (graphs, diagrams and photos). • Powerful Visual - play around with words and phrases to find the best match for the visuals you want on each slide. • Be Selective – make sure each slide reinforces your message, if not leave it out. • Connection – each visual should link up to the next so your points progress towards your conclusion. Handouts Handouts, in particular, should be high quality as this is what people take away with them and might impress them to either come to or refer others to future workshops. Be sure to have more copies than you think you’ll need and, unless you want your audience to refer to the handouts during the workshop, it is often better to hand them out at the end in order to prevent people being distracted from your presentation. Audio-visual equipment Never presume that the audio-visual equipment is working! If you are going to use overhead projectors or other equipment provided by the venue, be sure that they are working properly and that you know how to work them. This is why it is best just to use them as aids rather than relying on them for your entire workshop – if they break down your workshop should be able to continue without them. Download free ebooks at bookboon.com 26 The Secrets to Workshop Success 7 secrets to presenting a successful workshop For the most effective use of audio-visual equipment, make sure that you use very few words on overheads because words are not really visuals. If using a flip chart, prepare as many of the charts as possible in advance and include any notes for yourself in small writing in the top corner. With all visual aids, make sure that they can be clearly viewed by everyone in the room; that they make good use of colour, space and pictures; and use headlines, to grab people’s attention. Secret 4 Opening the Workshop Once you have given any relevant safety information, for example pointing out the fire exits etc, aswell as indicating where the toilets are and where smoking is permitted; the next thing to do is to give a brief introduction of yourself. Include a little about your background and why you are qualified to run the workshop. Then tell your audience about the content and structure of the workshop, what they are to expect as well as what is expected of them and how many breaks there will be. Now that yo...
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