Unformatted text preview: he visual presentation supports YOU and your workshop material, it is not the
central part of your workshop. You want to stand out so make sure that visual aids are all made to a high
standard. It is also a good idea to vary the aids you are using at regular intervals during the workshop
in order to keep everyone’s attention.
PowerPoint is a great tool and to use it effectively it is useful to review the steps to creating great visual
presentations. These are briefly:
• Key Point – make the headline for each slide a clear message of what this section is about.
• Clean and Uncluttered – Each slide should provide one message whatever the visual (graphs,
diagrams and photos).
• Powerful Visual - play around with words and phrases to find the best match for the visuals
you want on each slide.
• Be Selective – make sure each slide reinforces your message, if not leave it out.
• Connection – each visual should link up to the next so your points progress towards your
Handouts, in particular, should be high quality as this is what people take away with them and might
impress them to either come to or refer others to future workshops. Be sure to have more copies than
you think you’ll need and, unless you want your audience to refer to the handouts during the workshop,
it is often better to hand them out at the end in order to prevent people being distracted from your
Never presume that the audio-visual equipment is working! If you are going to use overhead projectors
or other equipment provided by the venue, be sure that they are working properly and that you know
how to work them. This is why it is best just to use them as aids rather than relying on them for your
entire workshop – if they break down your workshop should be able to continue without them. Download free ebooks at bookboon.com 26 The Secrets to Workshop Success 7 secrets to presenting a successful workshop For the most effective use of audio-visual equipment, make sure that you use very few words on overheads
because words are not really visuals. If using a flip chart, prepare as many of the charts as possible in
advance and include any notes for yourself in small writing in the top corner.
With all visual aids, make sure that they can be clearly viewed by everyone in the room; that they make
good use of colour, space and pictures; and use headlines, to grab people’s attention. Secret 4 Opening the Workshop Once you have given any relevant safety information, for example pointing out the fire exits etc, aswell
as indicating where the toilets are and where smoking is permitted; the next thing to do is to give a
brief introduction of yourself. Include a little about your background and why you are qualified to run
Then tell your audience about the content and structure of the workshop, what they are to expect as well
as what is expected of them and how many breaks there will be.
Now that yo...
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