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Unformatted text preview: e undertaken by the officer designated by the Head of
the bank branch. 3. Reporting Collections of Building Permit Fees and other Charges
(Ref: COA General Circular NO. 78-78).
3.1 Pending decentralization of the accounting service the reports of field offices (districts
and regions) shall be prepared in five copies, distributed as follows after verification by
the field/local auditor in accordance with GAO Gen. Circular No. 133 dated 1 September
Original - To the Central Office Auditor (thru the Central Office Accountant for
Duplicate (with duplicate - To the regional or field/local auditor
official receipts and validated
for final custody.
Triplicate (with validated - To the Central Office Accountant
(for posting to the corresponding
Quadruplicate (with triplicate - To be retained by the field collecting
official receipts and
Quintuplicate - regional/district office accounting file
3.1.1 3.2 The field collecting officer shall certify all the copies of the report and submit the
first three (3) copies to his field auditor within three (3) days after the end of the
month for audit. The field auditor shall verify the report, cross-check the
remittances indicated therein against the quintuplicate copies of remittance
advices he receives/received from the bank auditor of the national collecting
officer concerned indicate his certification thereon and finally submits the original
and triplicate copies thereof to the MPW Auditor thru the MPW Chief Accountant
within five (5) days from date of receipt from the field collecting officer. Crediting of Accounts of National Collecting Officers
In the monthly report of collections, specifically at the bank thereof, is a statement of
account current showing the accountability of the national collecting officer. The MPW
Chief Accountant shall cross-check the validated quadruplicate remittance advices
attached to the duplicate copy of the monthly report of collections against the remittances
made by the National Collecting Officer with the National Treasury of any of its
authorized depository banks as appearing in the statement of account current. After the
cross-checking, and in the absence of any discrepancy, the MPW Chief Accountant shall
credit the account of the national collecting officer even without the monthly abstract of
remittances from the National Treasury in case of Central Accounting Offices. 4. Safeguards
4.1 Upon receipt of the monthly abstract of remittances from the National Treasury, the
remittances appearing therein shall be counter checked by the MPW Chief Accountant
against the credits already given the collecting officers concerned and any discrepancies
discovered in the process shall be verified and adjusted immediately. 4.2 In case the retirement of resignation by the collecting officers, their clearances shall be
held in abeyance until their remittances ha...
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This note was uploaded on 09/22/2013 for the course ARIDBE AR taught by Professor Any during the Fall '12 term at Mapúa Institute of Technology.
- Fall '12