A Guide to Project Management

Procurement planning procurement planning is the

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Unformatted text preview: ver, multiple products or services may be grouped as one procurement item with a single SOW. The statement of work should be as clear, as complete, and as concise as possible. It should include a description of any collateral services required, such as performance reporting or postproject operational support for the procured item. In some application areas, there are specific content and format requirements for a SOW. ment ment 12.2 SOLICITATION PLANNING Solicitation planning involves preparing the documents needed to support solicitation (the solicitation process is described in Section 12.3). Inputs .1 Procurement management plan .2 Statement(s) of work .3 Other planning outputs Tools & Techniques .1 Standard forms 2 Expert judgment Outputs .1 Procurement documents .2 Evaluation criteria .3 Statement of work updates geE L geE PL P 12.2.1 Inputs to Solicitation Planning .1 Procurement management plan. The procurement management plan is described in Section 12.1.3.1. .2 Statement(s) of work. The statement of work is described in Section 12.1.3.2. .3 Other planning outputs. Other planning outputs (see Section 12.1.1.5), which may have been modified from when they were considered as part of procurement planning, should be reviewed again as part of solicitation. In particular, solicitation planning should be closely aligned with the project schedule. 12.2.2 Tools and Techniques for Solicitation Planning .1 Standard forms. Standard forms may include standard contracts, standard descriptions of procurement items, or standardized versions of all or part of the needed bid documents (see Section 12.2.3.1). Organizations that do substantial amounts of procurement should have many of these documents standardized. .2 Expert judgment. Expert judgment is described in Section 12.1.2.2. 152 NAVIGATION LINKS ACROYMNS LIST ACRONYMS LIST ACROYMNS LIST A Guide to the Project Management Body of Knowledge (PMBOK Guide) 2000 Edition 2000 Project Management Institute, Four Campus Boulevard, Newtown Square, PA 19073-3299 USA Chapter 12--Project Procurement Management 12.2.3 Outputs from Solicitation Planning .1 Procurement documents. Procurement documents are used to solicit proposals from prospective sellers. The terms bid and quotation are generally used when the source selection decision will be based on price (as when buying commercial or standard items), while the term proposal is generally used when other considerations, such as technical skills or technical approach, are paramount. However, the terms are often used interchangeably, and care should be taken not to make unwarranted assumptions about the implications of the term used. Common names for different types of procurement documents include: Invitation for Bid (IFB), Request for Proposal (RFP), Request for Quotation (RFQ), Invitation for Negotiation, and Contractor Initial Response. Procurement documents should be structured to facilitate accurate and complete responses from prospective sellers. They sh...
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This document was uploaded on 09/27/2013.

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