A Guide to Project Management

Project records 2 tools and techniques 1 performance

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Unformatted text preview: methods including project meetings, hard-copy document distribution, shared access to networked electronic databases, fax, electronic mail, voice mail, videoconferencing, and project intranet. 10.2.3 Outputs from Information Distribution .1 Project records. Project records may include correspondence, memos, and documents describing the project. This information should, to the extent possible and appropriate, be maintained in an organized fashion. Project team members may often maintain personal records in a project notebook. .2 Project reports. Formal project reports on project status and/or issues. .3 Project presentations. The project team provides information formally, or informally, to any or all of the project stakeholders. The information is relevant to the needs of the audience, and the method of presentation is appropriate. ment ment 10.3 PERFORMANCE REPORTING Performance reporting involves collecting and disseminating performance information to provide stakeholders with information about how resources are being used to achieve project objectives. This process includes: Status reporting--describing where the project now stands--for example, status related to schedule and budget metrics. Progress reporting--describing what the project team has accomplished--for example, percent complete to schedule, or what is completed versus what is in process. Forecasting--predicting future project status and progress. Performance reporting should generally provide information on scope, schedule, cost, and quality. Many projects also require information on risk and procurement. Reports may be prepared comprehensively or on an exception basis. Inputs .1 Project plan .2 Work results .3 Other project records geE L geE PL P Tools & Techniques .1 .2 .3 .4 .5 Performance reviews Variance analysis Trend analysis Earned value analysis Information distribution tools and techniques Outputs .1 Performance reports .2 Change requests 10.3.1 Inputs to Performance Reporting .1 Project plan. The project plan is discussed in Section 4.1.3.1. The project plan contains the various baselines that will be used to assess project performance. 122 NAVIGATION LINKS ACROYMNS LIST ACRONYMS LIST ACROYMNS LIST A Guide to the Project Management Body of Knowledge (PMBOK Guide) 2000 Edition 2000 Project Management Institute, Four Campus Boulevard, Newtown Square, PA 19073-3299 USA Chapter 10--Project Communications Management .2 Work results. Work results--which deliverables have been fully or partially completed, what costs (and/or resources) have been incurred or committed, etc.-- are an output of project plan execution (discussed in Section 4.2.3.1). Work results should be reported within the framework provided by the communications management plan. Accurate, uniform information on work results is essential to useful performance reporting. .3 Other project records. Project records are discussed in Section 10.2.3.1. In addition to the project plan and the project's work results, othe...
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