A Guide to Project Management

Risk the buyer may not receive the desired product or

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Unformatted text preview: ement documents are described in Section 12.2.3.1. .2 Qualified seller lists. Some organizations maintain lists or files with information on prospective sellers. These lists will generally have information on relevant past experience and other characteristics of the prospective sellers. If such lists are not readily available, then the project team will have to develop its own sources. General information is widely available through the Internet, library directories, relevant local associations, trade catalogs, and similar sources. Detailed information on specific sources may require more extensive effort, such as site visits or contact with previous customers. Procurement documents may be sent to some or all of the prospective sellers. P 12.3.2 Tools and Techniques for Solicitation .1 Bidder conferences. Bidder conferences (also called contractor conferences, vendor conferences, and pre-bid conferences) are meetings with prospective sellers prior to preparation of a proposal. They are used to ensure that all prospective sellers have a clear, common understanding of the procurement (technical requirements, contract requirements, etc.). Responses to questions may be incorporated into the procurement documents as amendments. All potential sellers must remain on equal standing during this process. .2 Advertising. Existing lists of potential sellers can often be expanded by placing advertisements in general circulation publications such as newspapers or in specialty publications such as professional journals. Some government jurisdictions require public advertising of certain types of procurement items; most government jurisdictions require public advertising of subcontracts on a government contract. 12.3.3 Outputs from Solicitation .1 Proposals. Proposals (see also discussion of bids, quotations, and proposals in Section 12.2.3.1) are seller-prepared documents that describe the seller's ability and willingness to provide the requested product. They are prepared in accordance with the requirements of the relevant procurement documents. Proposals may be supplemented with an oral presentation. 154 NAVIGATION LINKS ACROYMNS LIST ACRONYMS LIST ACROYMNS LIST A Guide to the Project Management Body of Knowledge (PMBOK Guide) 2000 Edition 2000 Project Management Institute, Four Campus Boulevard, Newtown Square, PA 19073-3299 USA Chapter 12--Project Procurement Management 12.4 SOURCE SELECTION Source selection involves the receipt of bids or proposals and the application of the evaluation criteria to select a provider. Many factors aside from cost or price may need to be evaluated in the source selection decision process. Price may be the primary determinant for an off-the-shelf item, but the lowest proposed price may not be the lowest cost if the seller proves unable to deliver the product in a timely manner. Proposals are often separated into technical (approach) and commercial (price) sections with each evaluated separately. Multiple sources may be required...
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