Unformatted text preview: at must be applied include: Project plan execution, described in Section 4.2, to authorize the contractor's work at the appropriate time. Performance reporting, described in Section 10.3, to monitor contractor cost, schedule, and technical performance. Quality control, described in Section 8.3, to inspect and verify the adequacy of the contractor's product. Change control, described in Section 4.3, to ensure that changes are properly approved and that all those with a need to know are aware of such changes. Contract administration also has a financial management component. Payment terms should be defined within the contract and must involve a specific linkage between seller progress made and seller compensation paid. A Guide to the A Guide to the
Inputs .1 .2 .3 .4 Contract Work results Change requests Seller invoices Project Project Management Management Body of Body of KnowledgeE L KnowledgeE PL
Tools & Techniques
.1 Contract change control system .2 Performance reporting .3 Payment system Outputs .1 Correspondence .2 Contract changes .3 Payment requests 12.5.1 Inputs to Contract Administration .1 Contract. Contracts are described in Section 18.104.22.168. .2 Work results. The seller's work results--which deliverables have been completed and which have not, to what extent are quality standards being met, what costs have been incurred or committed, etc.--are collected as part of project plan execution. (Section 4.2 provides more detail on project plan execution.) .3 Change requests. Change requests may include modifications to the terms of the contract or to the description of the product or service to be provided. If the seller's work is unsatisfactory, then a decision to terminate the contract would also be handled as a change request. Contested changes, those where the seller and the project management team cannot agree on compensation for the change, are variously called claims, disputes, or appeals. .4 Seller invoices. The seller must submit invoices from time to time to request payment for work performed. Invoicing requirements, including necessary supporting documentation, are defined within the contract. MP AM SA S A Guide to the Project Management Body of Knowledge (PMBOK Guide) 2000 Edition 2000 Project Management Institute, Four Campus Boulevard, Newtown Square, PA 19073-3299 USA NAVIGATION LINKS ACROYMNS LIST ACRONYMS LIST 157 ACROYMNS LIST Chapter 12--Project Procurement Management 12.5.2 Tools and Techniques for Contract Administration .1 Contract change control system. A contract change control system defines the process by which the contract may be modified. It includes the paperwork, tracking systems, dispute resolution procedures, and approval levels necessary for authorizing changes. The contract change control system should be integrated with the integrated change control system. (Section 4.3 describes the integrated change control system.) .2 Performance reporting. Performance reporting provides management with information about...
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