Unformatted text preview: b. It keeps all data in one place.
c. It provides a complete track record of the project and can be used for planning future
d. All of the above.
e. Only b.
5. Why is it a good idea to use an electronic database to back up a project notebook?
a. It is difficult to access data in hard-copy form.
b. An electronic database is more technologically advanced.
c. Using an electronic database allows you to keep data confidential.
6. If someone asks for a change in the scope of your project, what should you do?
a. Tell the person to get lost.
b. Explain the impact of the change and ask if the person still wants you to proceed.
c. Ask why the person didn’t think of it before you got started.
The answers are listed in the Appendix. Key Points to Remember
• If you have no plan, you have no control.
• The people who must execute the plan should participate in preparing it.
• Have the plan signed off in a meeting, not through the mail. A signature from a contributor is a
commitment, not a guarantee.
• Keep all project documentation in a project notebook, but back it up with an electronic database if
• Use exit criteria to determine when a milestone has actually been achieved and the project is ready
to proceed to the next step.
• Require signatures for changes in scope in order to alert everyone as to the impact of the change on
project costs, deadlines, etc.
• Risk analysis is part of planning. For every risk identified, develop a contingency plan, when
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by James P. Lewis
ISBN: 0814478352 Pub Date: 01/01/95
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Developing the Project Mission, Goals, and
“The secret of success is constancy of purpose.”
—BENJAMIN DISRAELI, Prime Minister of Great Britain IMPORTANCE OF THE MISSION STATEMENT
Developing a problem statement and a mission statement go hand in hand. It could easily be argued that a
project’s mission is to solve an identified problem. In fact, I sometimes find the development of the two
statements to be a bit circular; as I work on defining the problem I begin to see the mission more clearly, and
vice versa. It would be nice if the mind worked in nice linear fashion, but this is not always the case, so it
does not pay to argue about the order in which these statements should be developed.
Often, achieving a mission requires solving one major problem plus a host of smaller ones. In the 1960s,
President John F. Kennedy gave NASA its mission: to put a man on the moon and return h...
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