Fundamentals Of Project Management

There is an obstacle that prevents you from closing

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Unformatted text preview: t prevents you from closing the gap (achieving your objective) easily. Problem solving consists of finding ways of overcoming or getting around obstacles. A problem is a gap between where you are and where you want to be, with an obstacle that prevents easy movement to close the gap. To help flesh out the definition, answer the following questions: • What is the desired end state or outcome? • What prevents or makes achieving it difficult? • How will you know when you have achieved the desired result? WHAT IS PROJECT MANAGEMENT? Project management is the planning, scheduling, and controlling of project activities to meet project objectives. The major objectives that must be met include performance, cost, and time goals, while at the same time you control or maintain the scope of the project at the correct level. Ideally, the scope of a project should remain constant throughout the life of the job. Naturally, this seldom happens. In most cases the magnitude (scope) of the work increases as a result of overlooked details, unforeseen problems, or an inadequately defined problem. The most common reason for scope changes is that something is forgotten. project management: The planning, scheduling, and controlling of project activities to meet project objectives. Scope generally increases. In fact, about the only time project scope decreases is when the budget is cut and some of the originally planned work is put on hold. The problem with scope changes is that they tend to be small and incremental; if a number of them occur, the project budget or schedule may suffer. This is a fairly common cause of project failures. A project manager should advise stakeholders (especially customers) of the impact on the project of a change in scope so that decisions can be made about how to handle such changes. If a customer is told that a requested change will result in a 20% increase in project costs, the customer may opt to defer the change. If the impact is not made clear, the customer may ask for the change, thinking the costs will not increase significantly, and be very dismayed at the end of the job to learn of the true impact. A project manager has a responsibility to keep stakeholders informed about the impact of scope changes on the project, protecting them from surprises at the end of the job and protecting the project manager from being evaluated on original targets rather than on revised ones. performance: The quality of the work being done. cost: The cost of project work, directly related to the human and physical resources applied. time: The schedule that must be met. scope: The magnitude of the work to be performed. The four project objectives are related to each other by the following equation: What the equation says is that cost is a function ( f ) of performance (P), time (T), and scope (S). As P and S increase, cost generally increases. The relationship between time and cost, however, is not linear. As a rule, cost increases as the time to do the proj...
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This document was uploaded on 09/27/2013.

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