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e. In implementing countermeasures ask the 5 Ws and 1 H questions – who did what,
where, when, why and how; check and record the progress of implementation.
f. The meetings may be held:
i. At business facilities (central safety and health committee meetings).
ii. At places of work (workplace safety and health committee meetings).
Minutes of the meetings should be kept for at least three years.
Figure 7.5a Minutes of meeting to discuss countermeasures and recurrence prevention
Figure 7.5b The law relating to safety and health committees (page 18) Run safety patrols
3. A safety patrol is a group of employees that goes round the building periodically to
check that safety procedures are being followed:
a. Are safety signs, notices, and displays easy to see?
b. Are employees following the 5-S activities?
c. Are they doing anything that could cause danger?
The patrol should have the authority to point out improvements that need to be made.
Employees should be able to inform the patrol of any machines, facilities, equipment or
employee behaviour at other work places that could be a danger to them, and ask them
to do a survey and make a diagnosis. Unit 7 - Safety 16 A Roadmap to Quality 05-87581_unit 7.qxd 01/08/2006 10:58 Page 17 4. Guidelines for effective use of safety patrols:
a. Types of patrol:
i. Top executive/CEO patrol.
ii. Safety committee patrol.
iii. Department head or supervisor patrol within a workplace.
i. Patrol teams should be staffed by 5 to 10 employees, depending on the size of
the business facility.
ii. Patrols should last for one or two hours.
iii. Check sheets should be used for points to be patrolled and diagnosed.
iv. Problematic areas and items for improvement should be clearly specified.
c. Patrol feedback:
i. The patrol submits patrol sheets and diagnostic sheets.
ii. It classifies cases into common problems and improvement points, and individual
problems and improvement points.
iii. It asks those who have detected problems to submit written plans for
improvement to the safety secretariat. These plans should specify
countermeasures, the people to be in charge, and action deadlines.
d. Follow-up on results of safety patrols:
i. Check that the implementation of the countermeasures is on schedule.
ii. Provide counselling and assistance when problems arise.
Figure 7.5c Check sheet for safety patrols and diagnosis Discussion
The following questions ask you to think about how the ideas in the text could be applied in
your company. Some of the ideas may not be relevant to you. Concentrate on those that are
relevant. Keep notes of your conclusions – you will need them to prepare your action plan
afterwards. Where appropriate ask yourself the RADAR questions.
Note: Always include in your discussion any figures referred to in the text, if you feel these
are relevant to your company.
a. Parag. 2: Do you think that safety committees would be a good idea in your
company? If so, what matters might they deal with and where might they be based?
Include Figure 7.5b, The Law Relating to Safety and Health Committees, in your
b. Parag. 2 presents guidelines for a meeting held after an accident occurs. Apply the
RADAR questions to these guidelines in relation to a typical accident in your
c. Parags. 3: What benefits can you see from having a safety patrol? How effective do
you think it might be in your company?
d. Parag. 4. Apply the RADAR questions to these guidelines for using safety patrols. A Roadmap to Quality 17 Unit 7 - Safety 05-87581_unit 7.qxd 01/08/2006 10:58 Page 18 Action plan
Draw up an action plan for organizing safety committees, meetings and patrols in your
company. You might like to follow the 6-Point Structure. Alternatively you may choose to
prepare one action plan when you have discussed several texts.
Figure 7.5b The law relating to safety and health committees This is an example of safety regulations in company N.
Safety and health committee:
1. All business facilities to which 50 or more workers belong on a full-time basis must establish
either a health committee or a safety committee and organize a meeting of this committee at
least once each month. (Related laws: Labour Safety and Health Law Article 17, Article 18)
2. Regulations set by business facilities prescribe organizational and administrative details of the
safety and health committee.
3. Business facilities to which more than 10 and less than 50 workers belong are expected to
establish a committee in a way that corresponds to item 1. above in order to achieve the
objectives and perform the responsibilities described in Article 7.
4. Minutes of committee meetings must be kept on file for a period of three years.
Safety and health gatherings and others:
1. Business facilities that cannot set up a committee described in the above article must set up
monthly forums for listening to the opinions of workers about points related to their safety and
2. Minutes of safety and health ga...
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- Spring '12